PROGRAM DESCRIPTION

For over 50 years, CCLS has been representing and advocating for low-income individuals in Merced, Tuolumne, Mariposa, Fresno, Tulare, and Kings Counties. With more than 90 employees, CCLS works to provide high quality, no-cost civil legal services to low-income individuals, families, and communities—improving the wellbeing of our Valley through systems-changing advocacy, client education, and legal work that meets individual clients’ immediate needs. We also work closely with agencies and community organizations that share our commitment to support our clients in being their own agents of change. 

JOB DESCRIPTION

The Fiscal Clerk provides bookkeeping support to the organization. This position reports to and receives direction from the Director of Fiscal Services and works closely with the Fiscal Officers for Accounting and Operations. The Fiscal Clerk is responsible for a variety of bookkeeping duties including processing Accounts Payable, assisting with Payroll and payroll-related functions, and supporting general Fiscal operations. Although the majority of the work will involve performing bookkeeping activities, the Fiscal Clerk may be called upon to complete other general clerical tasks.

DUTIES

• Process Accounts Payable vendor invoices and staff reimbursements promptly and accurately for payment, ensuring adherence to payment terms and policies.
• Communicate with vendors/staff as necessary to resolve invoice discrepancies and maintain positive relationships.
• Maintain organized vendor files and records, including accurate invoices, payments, and correspondence documentation.
• Provide information and assistance to the public, vendors, and staff regarding accounts, contracts, budgets, and financial transactions.
• Review accounts and statements for accuracy, identifying and resolving discrepancies in payments, receipts, or accounts.
• Monitor, review, and reconcile Credit Cards, ensuring all charges are supported by appropriate documentation.
• Reconcile Petty Cash and review monthly reports of expenditures, ensuring accuracy and compliance with policies.
• Monitor the Fiscal Operations Email Inbox Daily, responding to inquiries and routing requests to the appropriate staff members.
• Receive, review, and process Accounts Receivable and Bank Deposits, ensuring accuracy and timely processing.
• Maintain fiscal records, including monitoring budgets, contracts, and accounts, checking records for errors, and preparing forms to transfer funds.
• Perform Data Entry for General Ledger Accounting, ensuring accuracy and  completeness of entries.
• Assist  with the preparation and processing of Payroll, ensuring timely and accurate payments to employees.
• Assist  with the annual Audit, providing information and support as needed, and  participating in staff training.
• Operate office equipment, including ten-key, computers, copy machines, printers, multi-line modern telephone systems, fax machines, scanners, and other equipment.
• Perform other clerical tasks as assigned, including typing, filing, processing and maintaining records, composing and editing reports and correspondence, and delivering or picking up materials.

QUALIFICATIONS

• One (1) year of full-time, paid bookkeeping experience OR a certificate of completion from an accounting/bookkeeping program obtained from an accredited college or university, OR the completion of fifteen (15) semester units of accounting coursework, that is acceptable within the United States' accredited  college or university system, may substitute for the required experience.
• Knowledge of:
  • Bookkeeping methods and terminology;
  • Basic office practices, procedures, and terminology;
  • Common spreadsheet software;
  • Basic alphanumeric filing systems and record keeping practices;
  • Basic mathematics such as addition, subtraction, multiplication, division, decimals, fractions, and percentages;
  • Correct grammar, spelling and punctuation;
  • Principles and practices of effective customer service.
• Learn and apply the policies and practices of CCLS’s Fiscal Department;
• Perform basic mathematical computations;
• Alphabetize, file, and maintain various financial records;
• Interact tactfully and courteously with the public, clients, vendors, and fellow staff;
• Operate modern office equipment including computer hardware, software, and internet- and web-based applications;
• Understand and carry out oral and written instructions;
• Communicate clearly and concisely, both orally and in writing;
• Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public;
• Display a high degree of maturity, integrity and good judgment

CCLS is an equal opportunity employer: we value equity, inclusion, and diversity, across all races, cultures, classes, ages, religions, gender identities and presentations, sexual orientations, body sizes, family structures, abilities, and all categories protected by law. We encourage all interested individuals to apply. CCLS is subject to a Collective Bargaining Agreement.