JOB SUMMARY 

This position oversees the maintenance and operation activities for all building locations for our company. As the Office Coordinator you will serve as the main contact for outside vendors and coordination of repairs and routine maintenance. You will also assist and administer to overall team moral in support of our Companies Mission and Values.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 

• Oversee and manage ground keeping, landscaping, maintenance, custodial operations, HVAC, plumbing, electrical, carpentry, remodel projects, roofing/building repairs and schedules major, preventative, and regular maintenance programs.
• Direct and assist contractors to ensure work is performed to satisfaction.
• Assist with building inspections, procuring bids, building operations and other projects, as needed.
• Oversee all building operation contracts, track expiration dates, negotiate and procure bids from other vendors to realize cost savings wherever possible.
• monitoring and ordering inventory for office and breakroom supplies.
• Main contact from alarm security and fire system.
• Direct and assist contractors in the performance of assigned functions; and other duties as assigned.
• Greeting visitors and directing them to the appropriate person or department as needed 
• Assisting with administrative tasks such as data entry, filing, and organizing documents
• Overseeing maintenance of office equipment and coordinating repairs when necessary 
• Manage office communication boards as needed.
• Assisting with HR-related tasks such as onboarding/offboarding new employees 
• Providing administrative support to various departments as needed.
• Organizing and coordinating office events, such as team-building activities, holiday parties, and birthday celebrations
• Planning and implementing initiatives to boost employee morale and foster a positive work environment.
• Assisting with recognition programs to acknowledge employee achievements and milestones.
• Serving as a point of contact for employee feedback and suggestions regarding office morale and workplace culture
• Collaborating with management to develop strategies for improving employee engagement and satisfaction.
• Maintaining a pulse on the office atmosphere and proactively addressing any issues or concerns related to morale.
• Supporting initiatives aimed at promoting work-life balance and employee well-being.
• Encouraging teamwork, collaboration, and camaraderie among staff members through various activities and initiatives.

SUPERVISORY RESPONSIBILITIES This position carries out supervisory responsibilities in accordance with company guidelines, policies and procedures, and applicable laws. Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

• None

EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, and manage vendor contracts.
• 1-3 Years’ Experience in Office or Facility Management 
• Time management and organizational skills. and the ability to multitask to complete a wide variety of tasks.
• Strong interpersonal and communication skills to interact positively with all employees and vendors.
• Attention to detail to ensure tasks are completed thoroughly and correctly. 
• Ability to take direction and see a project through with minimal supervision. 
• Proficient with Microsoft 365 Suite and Teams

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands, handle or feel objects, type and use a mouse; reach with hands and arms, and talk and/or hear. The employee is required to sit for extended periods of time.

Artisan Design Group is committed to a policy of equal employment opportunity for applicants and employees. It is the policy of Artisan Design Group to apply recruiting, hiring, training, promotion, compensation, and professional development practices without regard to actual or perceived race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age (40 or older), disability or certain classifications based on genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances. 

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need an accommodation, please email Accommodations@adgus.com. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.