Department

Administration

A Benefits and HRIS Specialist is responsible for ensuring that all employee benefits and payroll processes are accurate and timely. Ensuring compliance with all state and federal regulations related to payroll and benefits. This position provides excellent customer service support to internal and external customers. Developing communication tools to enhance understanding of the company's overall benefits package.

Reports To: VP, Human Resources

FLSA Status: Exempt

Key Responsibilities

Employee Benefits and Payroll

• Maintain knowledge of legal issues surrounding employee benefit plans and insurance coverages to appropriately address all questions and concerns
• Remain competent and current through self-directed professional development courses and training on State/Federal pay laws and State taxes
• Maintain knowledge to meet compliance standards for annual benefit and payroll reporting, including annual 5500 reporting.
• Respond to benefit and payroll questions promptly, adhering to departmental policies and procedures
• Process employee status changes. pay changes, transfers, and title changes, and updating State tax when necessary

HR Admin Support

• Assist with Payroll taxes, State Paid Family Leave, FMLA, etc.
• Verify benefit deductions are accurate and notify Payroll and employees of any missed or incorrect deductions.
• Oversee 401K education and enrollment by sending eligible employees timely information. Assist with 401K loans, withdrawals, and rollovers. 
• Process correct garnishment calculations and compliance of completing interrogatories
• Track and record all paid and unpaid Leaves of Absence. Assure that employees are paid correctly for paid leave and marked in payroll on LOA when not being paid.
• Manage year-end employee W-2 and ACA reporting, and complete annual EEOC reporting.

Health & Wellness

• Oversee and attend employee Wellness Committee meetings to provide guidance on new employee wellness initiatives.
• Review and research any health or wellness issues that arise with employees to provide resources to employees. Continually encourages EAP usage and other wellness benefits to employees through training and education.

Culture

• Assists in driving the Culture within the organization by using tools including; employee feedback and recognition
• Responsible for taking accountability to demonstrate the organization's Cultural Beliefs

Benefit Strategic Planning

• Monitor administrative costs of benefits programs and recommend cost containment strategies, including alternative methods for administration and funding. 
• Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs, and identify the company's stance
• Research employee benefits plans and vendors to identify those that present the best value.*Provide annual report of EAP usage and recommendations for EAP.
• Survey industry trends. Complete benefits surveys and review information obtained from the results. 

Required Education and Experience

• Associate's degree or equivalent 3 to 5 years related experience preferred
• SHRM-CP or SHRM-SCP and CEBS professional designations preferred.
• Excellent organizational and problem-solving skills with the ability to effectively prioritize multiple tasks in a deadline-driven environment
• Exceptional PC skills, including proficiency in MS Office suite as well as customer applications and systems
• Must be self-motivated with strong initiative, accountability, and attention to detail
• Ability to communicate effectively with all levels of the organization

Career Type: Professional

Work is primarily achieved by an individual or through project teams; requiring application of expertise in professional area(s) to achieve results. Progression within classification is reflected by increasing depth of professional knowledge, project management, and ability to influence others.

Competencies

• Leadership
• Organizational Skills
• Technical Capacity
• Time Management
• Thoroughness
• Communication Proficiency
• Flexibility
• Personal Effectiveness/Credibility

Work Environment

This job operates in a professional office setting or remotely. This role routinely uses standard office equipment such as computers, phones, and copy machines with scanners, and filing cabinets.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is required to talk or hear; may be necessary to stand, walk, handle, or reach with hands or arms. This is largely a sedentary role; however, some filing is required, calling for the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. The team member frequently is required to walk. The team member is occasionally required to pack and move files or boxes as well as lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type and Expected Hours of Work

This position may have access to confidential information. Background check is required for this position.

This is a full-time position. Days and hours of Amur Equipment Finance are Monday through Friday, 8:00 a.m. to 5:30 p.m. Flexibility to occasionally stay late to meet business needs.

Travel

Travel may be expected from time to time for this position for extended learning seminars or training.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. The duties, responsibilities and activities for this positions may change at any time with or without notice.