Class Programs, Constituent Networks & Young Alumni Student Assistant
Job Type
Part-time
Description

Through our shared values and culture of professional team service, we engage and inspire the Aggie Network to support Texas Aggies and perpetuate the Aggie Spirit. We seek an individual to join a highly motivated team in selflessly advancing The Association of Former Students’ noble mission by assisting with our Class Programs, Constituent Networks and Young Alumni initiatives. The ideal candidate will be someone who demonstrates skill in and devotion to: 

(i) Exhibiting a high-level of organization to effectively manage time and efforts;
(ii) Developing and cultivating trusted, long-term relationships;
(iii) Serving as a professional ambassador for The Association and Texas A&M; and
(iv) having a strong motivation for serving others. 


NOTE TO APPLICANTS: An application must be completed in its entirety in a single session. The software will not allow an applicant to save their information and return later to complete the application. Please have all materials on hand before starting the application so that you do not lose your work. 


DUTIES 

Assists our Former Student Programs team as needed, with a specific focus on Class Programs, Constituent Networks and Young Alumni initiatives: 

  • Assists with the organization, coordination and execution of Class Reunions as well as Constituent Network and Young Alumni initiatives and events. 
  • Performs data entry and copies, files and scans documents as needed. 
  • Communicates effectively and efficiently with former students by phone, via email and in person.  
  • Creates electronic newsletters for mass distribution. 

Participates in and provides input on various Association-wide activities: 

  • Actively contributes toward efforts to achieve our culture, engagement, and fundraising goals. 
  • Provides on-site event support for Board and Leadership Council meetings. 
  • Participates on internal event teams and task committees. 
  • Participates in Association events, including Aggie Muster, Aggie Ring Day, All-Aggie Grad Party, All-Aggie Hullabaloo, Distinguished Alumni Gala, Reunions, Pass It Back Day, Thank an Ag Day, gameday receptions, and others as required. 

Serves as an ambassador for The Association: 

  • Meets our Team Expectations. 
  • Supports The Association’s marketing, communications, and branding initiatives. 
  • Fosters relationships with students, former students, faculty, staff, and friends of Texas A&M.  
  • Attends external events on behalf of The Association, as directed. 

Other duties as assigned: 

This description of expected duties is neither all-inclusive nor permanent. Employees may be required to take on different or additional duties without notice. 


TEAM EXPECTATIONS 

The Association of Former Students is a team, and each member of the team is important to the overall success of the organization. To achieve our goals and mission, each team member will: 

  • Display a positive, customer-focused attitude and treat all individuals with courtesy and respect. 
  • Manage each customer experience with the highest level of service and enthusiasm. Seek opportunities to exceed expectations and develop lasting relationships. 
  • Make innovative contributions by proactively challenging current practices and suggesting and implementing improvements. 
  • Contribute to our team environment by being a productive, supportive and reliable teammate. Take responsibility for their actions and the outcomes produced. 
  • Lead with a positive example and in doing so, inspire others to fulfill the expectations of our team.
Requirements

KNOWLEDGE, SKILLS & ABILITIES 

Required: Sound judgment and utmost discretion. Exceptional planning and project management skills. Strong interpersonal skills with a friendly, customer-focused attitude. Ability to organize concurrent projects and manage time, while working independently with minimal supervision or collaboratively with teammates, in an environment of rapid change and numerous deadlines. Strong written and oral communication skills. Strong attention to detail and desire for accuracy. Ability to sit at a desk and work on a computer for prolonged periods. Proficiency with standard office equipment and software. Ability to perform occasional merge/mail tasks with envelopes and mailing labels.  


Reasonable accommodations may be made
to enable individuals with disabilities to perform essential functions


OTHER REQUIREMENTS 

Strong commitment to the vision and mission of The Association of Former Students, with the ability and desire to advocate for the organization and Texas A&M University. Passion/interest in event planning, marketing or volunteer management. Availability to work irregular hours, including evenings and weekends, in support of Association events. 


EDUCATION, TRAINING & EXPERIENCE 

Required: Student currently enrolled at Texas A&M University or Blinn College. 

Preferred: Student currently enrolled at Texas A&M University or Blinn College with the ability to serve in this position for at least two years for continuity. 


SUPERVISION 

Received: Manager of Class Programs; Coordinators of Class Programs and Young Alumni Programs. 

Given: None.