Job Title: GA Legislative/Executive Coordinator

Job Classification: Non-Exempt

Pay Range: $58,000.000 - $65,500.00 BOE

Location: Sacramento, CA

POSITION SUMMARY: 

The Legislative Coordinator (LC) provides administrative support and organization primarily for CRA’s Senior Vice President of Government Affairs + Public Policy Department (SVP) and also for the CRA’s Government  Affairs + Public Policy Department (GAPP). Responsibilities include answering phones, scheduling meetings, database entry and maintenance, electronic messaging, project support, mailings, filing, taking notes at meetings and hearings, legislative research, maintaining/updating designated calendars, writing letters, the GAPP part of the CRA website and legislative tracking system, planning and organizing GAPP events, and other general administrative duties as assigned. This position reports directly to the SVP.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

(NOTE: This is a partial list; ad hoc duties, including but not limited to non-essential duties deemed integral to the success of CRA and/or food service industry, may be assigned.)

• Provide general administrative support including but not limited to answering phones, data entry, database management, mail merges, MS Excel, Word & Outlook, departmental mailings and deliveries to Capitol Building, maintenance of GAPP and SVP’s filing system (electronic and paper files), taking notes at meetings/hearings, generating reports, updating, and maintaining legislative bill tracking system and GAPP part of CRA website and maintaining SVP’s calendar.
• Assist SVP with administrative tasks and FPPC tasks and filings.
• Responsible for general/generic GAPP email accounts (i.e., check daily and respond or forward emails to appropriate persons). 
• Draft various correspondence/promotion materials and manage and organize GAPP computer files, paper files and SVP’s files.
• Maintain and update the Legislative Tracking System and generate daily legislative and calendar reports for lobbyists.
• Perform research on legislative and policy issues.
• Set-up meetings and conferences with multiple participants (i.e., in-house, with Legislators, and for specific other off-site activities such as the annual CRA Restaurant Day at the Capitol, NRA Public Affairs trip to DC);
• Hand deliver/distribute correspondence and other documents to various offices at the State Capitol Building and Legislative Office Building.
• Travel possibly 2 times per year - out of town.
• Maintain master calendar for GAPP department and SVP. Keep GAPP staff “trains running on time” – help ensure lobbyists adhere to meeting and activity schedules.
• Coordinate regular staff progress reports and synthesize into one standard report.
• Assemble and organize information packets, binders, and other necessary GAPP documents.
• Assist with the organization of lobbyists’ assignments and material for any CRA publications or other related publications.
• Take the lead in coordinating and organizing all GAPP events. Proactively prepare event task timelines and implement and follow through. LA will be main contact person for such events and will manage RSVPs, day-of onsite logistics and registration.
• Responsible for updating and maintaining GAPP part of CRA website including Legislative Tracking page of website and other areas.

MINIMUM QUALIFICATIONS:

• Willing be physically present in an office setting daily.
• Must have initiative, be a self-starter and able work independently as well as part of a team.
• Ability to multi-task, meet deadlines and work in a fast-paced political environment.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM EDUCATION and/or EXPERIENCE:

• High school diploma or general education degree (GED); or equivalent combination of education and experience.
• Two to five years minimum of administrative support work or related experience. 
• Experience with legislative process highly preferred
• Experience with the following computer programs preferred: Capitol Track, Word, Excel, Outlook, Powerpoint, Weblink and Voter Voice.

LANGUAGE SKILLS:

• Ability to read and comprehend and follow instructions, correspondence, and memos;
• Ability to write and prepare correspondence;
• Ability to effectively present information in one-on-one and group situations to CRA members, customers, clients, and other employees of the organization;
• Strong communication and interpersonal skills 

REASONING ABILITY:

• Ability to apply common sense understanding and good judgment to carry out written and/or oral instructions; 
• Ability to deal with problems involving a few concrete variables in standardized situations. 

OTHER SKILLS and ABILITIES:

• Excellent multi-tasking, administrative, computer and organizational skills;
• Strong communication and interpersonal skills;
• Be a team player and show a commitment to excellence;
• Must provide the highest customer service to all CRA members and persons in general;
• Ability to interact with persons using the “Hospitality Standards” set out by your Manager;
• Ability to work in a political environment and use discretion as necessary and directed. 

WORK ENVIROMENT:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Environment may be busy and fast-paced at times.

(Please note management reserves the right to change, modify, and/ or alter any of the duties listed above to meet business demands).