Accounting Supervisor
Irvine, CA Finance
Job Type

What if I told you it is possible to find a Company that lived to educate, inspire and empower others while creating a family atmosphere that truly appreciates and respects their team? Would you apply? What if I threw in strong Company values, outstanding benefits, and the opportunity for you to make a tangible impact and feel appreciated?

See below for a feel of what the Company culture is (REALLY) like. Hint: it's amazing.

At Westcliff, we are constantly striving to be the best while valuing each of our team members as human beings and succeeding together!

Westcliff is a leader in innovative global education. We are respected for our transformative, technologically advanced programs and initiatives with a focus on excellence, social responsibility, and diversity. Our tagline – “Educate. Inspire, Empower.” – is a summary of our Mission Statement. As it suggests, the main focus of our University is to strive to enhance the opportunities of our students and employees to enjoy success through empowerment, as a result of their education and hard work.

With diversity and inclusion at the forefront of Westcliff’s core values, we promote a culture that celebrates diversity and inclusiveness regardless of, but not limited to, race, gender, sexual orientation, family status, religion, ethnicity, national origin, physical disability, veteran status, or age. By joining the Westcliff team, you’ll be playing a significant role in our growth, having an opportunity to put your personal touch on Westcliff’s progress as we grow and succeed together!

Westcliff University is seeking a highly skilled and experienced Accounting Supervisor to lead our AP and Payroll staff. This role encompasses managing all aspects of payroll processing for faculty, staff, and student employees, ensuring compliance with state (California) and federal regulations. This role will manage entire AP workflow, including being a part of migration to a cloud-based system. The Accounting Supervisor will report directly to the Controller and will be responsible for overseeing the Payroll Administrator and AP clerk, ensuring that payroll and AP processes are efficient, accurate, and timely. The ideal candidate will possess a deep understanding of payroll administration and accounts payable processing, be well-versed in regulatory compliance, and have a proven track record of leadership in a payroll capacity as well as accounts payable management.

Objectives of the Role:

? Manage and oversee all payroll & AP functions, ensuring accuracy, compliance, and timeliness in the processing of payroll.

? Achieve daily, weekly and monthly Payroll & AP functions within the overall framework of the Monthly & Yearly accounting close cycles.

? Provide strategic oversight and leadership to both departments, including the direct management of the Payroll Administrator and Accounts Payable processor.

? Ensure strict compliance with state and federal regulations regarding payroll, taxes, and employee compensation.

? Drive process improvements in both departments to increase efficiency and accuracy.

? Serve as the primary point of contact for payroll and AP related inquiries and issues, offering solutions and ensuring resolution including assisting with Audit requests related to AP and Payroll.


? Oversee the complete payroll processing cycle for all employees, ensuring accuracy, compliance, and timeliness.

? Manage weekly processing of Accounts Payables invoicing and payment administration.

? Directly supervise and mentor the Payroll Administrator and Accounts Payable processor,

including performance evaluation, training, and development to ensure high performance and professional growth.

? Develop, implement, and review policies and procedures for the payroll and AP department to improve efficiency and ensure compliance with all applicable laws and regulations.

? Conduct regular audits of payroll and AP processes and records to ensure accuracy and compliance; address any discrepancies or issues promptly.

? Responsible for GL AP reconciliation and AP Aging management.

? Manage and resolve complex payroll issues and provide guidance on payroll best practices.

? Stay abreast of changes in payroll and tax laws, ensuring the university's payroll system and processes are updated accordingly.

? Lead the preparation and submission of tax filings and other statutory reporting requirements.

? Collaborate with HR and Finance departments to ensure seamless integration of payroll with other systems and processes within the university.

? Prepare reports and presentations on payroll and AP matters for senior management, including analyses of trends and forecasts.


 Required Skills and Qualifications:

? Bachelor’s degree in Accounting, Business Administration, or related field.

? 7+ years of payroll/accounts payable experience, including 3+ years in a supervisory or management role overseeing payroll and/or AP staff.

? In-depth knowledge of California and federal payroll and tax regulations.

? Strong leadership skills with experience in supervising and mentoring staff.

? Excellent analytical, problem-solving, and organizational skills.

? High proficiency in payroll software, excel and accounting/AP systems.

? Familiarity with Cloud based AP workflow applications

? Exceptional attention to detail and a high degree of accuracy in work.

? Strong interpersonal and communication skills, with the ability to handle sensitive information confidentially.

Preferred Skills and Qualifications:

? Experience with Cloud based workflow AP Platform with Accounting System integration.

? Experience with SAP accounting software

? Certified Payroll Professional (CPP) designation.

? Experience in payroll for higher education or similar public sector entities.

? Familiarity with payroll system implementation or upgrades.


The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an at-will basis, unless otherwise contractually bound.

Westcliff University is an Equal Opportunity Employer

Salary Description