About Pennsylvania Voice: Established in 2010, Pennsylvania Voice is the 501(c)3 table for more than 55 state and local-based organizations, working year-round to create a more accessible, inclusive, and representative democracy by amplifying the voices, leadership, and expertise of communities that have historically experienced deliberate barriers to civic participation. Our partnership is grounded in the belief that a fair and just society will be achieved through collective power; that democracy requires full participation and equitable representation; and that the pathway to power in the Commonwealth of Pennsylvania must include Black, Indigenous, Latinx, and AAPI communities. 

Together, we win shared policy and civic engagement victories to build long-term power. 

A team of experienced organizers and strategists staff Pennsylvania Voice. We coordinate, support, convene, and co-create with a diverse community of statewide and local leaders, each representing distinct organizations, around three program areas: 

• Civic Engagement: Year-round integrated voter engagement campaigns that increase voting, voter registration, and participation in civic life among all Pennsylvanians and specifically Black, Indigenous, and communities of color.
• Voting Rights and Access: Modernizing elections to make voting more convenient and fully accessible to all.
• Reflective Democracy: Investment in community leadership and governance that is accountable to community interests and needs.

An explicit commitment to racial equity frames our partnership, our programs, and our culture.

Position Summary: Pennsylvania Voice is seeking a dedicated and methodical Senior Finance Manager to be an integral member of the infrastructure team. This position oversees the accounting, finance, and bookkeeping for the organization and ensures Pennsylvania Voice is compliant and fiscally sound. The Senior Finance Manager will report to the Senior Director of Finance and Operations. 

Central Responsibilities of the Senior Finance Manager:

• Ongoing risk assessment and risk management to ensure the fiscal and operational health of the organization. 
• Overseeing processes and identifying opportunities for improvements for greater efficiency and growth. 
• Being a key organizational contact for questions, requests, and inquiries around organizational finances from internal and external stakeholders, including staff, the Development Department, Senior Director of Finance & Operations, Executive Director, Board of Directors, and outside vendors and consultants. 
• Managing upticks in activity due to election or other programmatic goals and determining any additional support needed. 
• Supervising and supporting the professional growth and development of the Finance Associate, including weekly check-ins. 
• Supporting leadership and staff through various transitions by providing training, education, and oversight as infrastructure systems upscale to meet the demands of our growing organization.
• Participating in and supporting external or stakeholder activities as part of the team. 
• These central responsibilities are embedded throughout all of the following responsibilities listed below.

Accounting (Bookkeeping, Taxes, Payroll, etc.)

• Managing bookkeeping and reconciliation processes for all organizational income and expenses for an approximately $6 million annual budget.
• Manage all accounting for Pennsylvania Voice’s regrants and subgrants program to our 50+ state and local partner organizations of approximately $3-4M annually.
• Semi-monthly payroll administration and oversight of quarterly and annual payroll reporting.
• Administration of the organization's bank account, including processing wire transfers and bill pay (checks) for outgoing payments; monitoring account for incoming deposits and wires; and monthly reporting to leadership team.
• Assisting the Senior Director of Finance & Operations with the annual audit and tax preparation process.
• Leading contract management for 30+ organizational vendors and consultants.
• Administration of credit card program, including monthly reconciliation, quarterly approval process, and organization of receipts. Potential project of overseeing Pennsylvania Voice’s transition to an employee expenses management software.
• Supporting the Development Department with grant management and accurate grant reporting.

Budgeting and Analysis

• Monthly Program and Management financial reports and Quarterly Board of Directors financial reports.
• Collaborating with the Development Department to support their work in annual fundraising and development goals.
• Supporting Senior Director of Finance & Operations in budgeting, forecasting, long-term planning, implementation, and strategic financial analysis as part of ensuring the fiscal and operational health of the organization.
• Supporting Program Directors and their departments with budget management and related tracking as needed.
• Creating an End of Year annual financial report for the Board of Directors.

Compliance

• Management of administrative filings and deadlines, including (but not limited to) quarterly lobbying reporting, annual business insurance renewals, and managing charitable solicitation license renewal with auditors.

Qualifications: We’re seeking candidates who excel in understanding systems and operations, building strong relationships, are results-oriented, excellent problem solvers, and strong project managers. Specifically, you will bring:

• 2+ years of relevant non-profit experience with finance, accounting, and/ or compliance responsibilities.
• Strong proficiency with Microsoft Excel and QuickBooks. 
• Demonstrated experience with managing concurrent projects and consistently meeting their deadlines, while also knowing when and how to seek support as needed.
• Proven ability to conceptualize, implement and manage systems.
• Aptitude for learning new software and related technical skills. 
• Ability to work independently, as a leader, and as part of a team.
• Ability to work well under pressure, while maintaining a high level of detail orientation.
• Demonstrated commitment to racial and gender equity. 

Compensation: Salary range is $71,000-$83,000, dependent on experience. Pennsylvania Voice offers excellent benefits, including full medical and dental coverage, retirement (401K) package, and paid holiday and vacation days.

Location: Pennsylvania Voice is a fully remote organization day-to-day, but does hold a few mandatory, in-person all-staff events each year. These events are generally held in our office located in Philadelphia, PA and the organization covers any associated travel costs. To complete some of the duties required of this role, additional Philadelphia office visits may be required. It is preferred that candidates live in or be willing to relocate to Pennsylvania by the start date.

How to Apply: Please submit your resume and a cover letter that speaks to your interest in Pennsylvania Voice and this role, as well as your qualifications for the position. Submit your application materials by clicking the “apply” button below. Please, no phone calls. If reasonable accommodation is needed to participate in the application and interview process, please reach out to us at jobs@pavoice.org.

Deadline: Applications will be accepted until the position is filled, at which time the job announcement will be removed from our website, www.pennsylvaniavoice.org/jobs.

Pennsylvania Voice is an equal opportunity/affirmative action employer. We value a diverse workforce and have an inclusive culture. Pennsylvania Voice encourages women, people of color, persons with disabilities, people with records of arrest or conviction, veterans, and lesbian, gay, bisexual, and transgender individuals to apply. Pennsylvania Voice hiring process will comply with Philadelphia’s Fair Criminal Records Screening Standards (“Ban the Box”) ordinance.