Description
- Develop and prepare reports, spreadsheets, and presentations, which could include sales presentations and statistics, productivity numbers and reports, and presentations for meetings and training sessions.
- Maintain organized files for management and others.
- Compose and prepare letters and memos, at times with limited information.
- Take initiative to investigate and resolve issues and concerns with customers, employees, vendors and other contacts. Implement appropriate action to ensure problems are overcome.
- Make travel arrangements, schedule meetings and appointments for internal staff as well as customers and visitors.
- Arrange meals for customers, visitors, and company functions.
- Provide support to receptionist and other administrative staff as needed.
- Complete special projects assigned by management or other operational support areas.\
- Coordinate and manage defined activities related to the storage of finished product (e.g., invoicing, scheduling, tracking, communications, etc.)
- Coordinate the tracking and data recording of customer supplied equipment and components stored at company facilities.
- Aid in the development of schedules and alerts related to the procurement of needed materials.
- Project coordinators help the project teams manage resources and information and assist with scheduling and planning meetings and project activities.
- Perform other duties as assigned by management
Requirements
- 2-3 years of administrative responsibilities covering a variety of operational areas.
- Ability to communicate with all levels of employees and customers. Proficient in proper English, and grammar.
- Professional and confident in presentation and communication with others.
- Ability to research and assess situations and follow-through to ensure proper resolution is reached.
- Reliable, dependable, good attendance and flexibility to work additional hours when needed.
- Experience with Microsoft Office products.