Manages events for The Association of Former Students at the Clayton W. Williams, Jr. Alumni Center as well as The Association’s events held offsite.
Under the direction of the Director of Events, provides consultation for events in the Clayton W. Williams, Jr. Alumni Center as well as events The Association of Former Students hosts onsite and offsite to ensure that all events meet or exceed our expected premier standards.
This particular position focuses on the following types of events: 1) events hosted by The Association of Former Students’ Campus Programs team; and 2) events hosted by recognized student organizations of Texas A&M University.
Serves as the liaison between the Events team and the Campus Programs team.
Manages scheduling and practices related to all rentable spaces in the Clayton W. Williams, Jr. Alumni Center.
Collaborates with Facilities, Information Technology and other appropriate teams to provide a premier experience for all events.
Performs administrative duties related to events, including completion of relevant forms and maintenance of event-related databases.
Manages the student assistants on the Events Team to include:
Other duties as assigned.
Participates and provides input on various Association-wide activities which may include:
Acts as an ambassador for The Association by meeting Team Expectations; supporting The Association’s fundraising, branding, and communications efforts; and fostering relationships with former students, current students, parents, faculty, staff and friends of Texas A&M. Occasional other duties as assigned.
Required Education and Experience
Minimum of two years professional experience.
Preferred Education and Experience
Bachelor’s Degree in Hotel Restaurant Management, Hospitality, Recreation, Parks, and
Tourism Science or Horticulture. Graduate of Texas A&M University.
Experience coordinating and managing events, volunteers, staff and teams. Relevant experience with and understanding of Texas A&M campus and facilities organizations; marketing and media relations experience; knowledge of graphics, web and print communications. Familiar with Eventbrite, SocialTables, and EMS Enterprise software packages. Certified Meeting Professional (CMP) designation is a plus. Working knowledge of standard audio visual equipment. An understanding of event trends, floral design and event choreography.
Required Special Knowledge, Abilities, and Skills
Ability to operate a keyboard.
Ability to move and carry objects up to 50 pounds.
Valid driver’s license and ability to travel on occasional daily or overnight business trips.
Working knowledge of standard office equipment. Advanced software skills, familiarity with event management systems as well as MS Word, Excel, and PowerPoint to perform administrative duties as required maintaining communications, databases, and spreadsheets.
Other Requirements or Other Factors
Must be able to work irregular and extended hours, as many events are scheduled on nights, weekends and some holidays. Extremely detail oriented. Professional attire and behavior. Ability to interact with high profile customers. Ability to handle multiple projects; flexibility to adjust to rapidly changing situations and problem solving. Ability to derive solutions to unexpected last-minute challenges. Have excellent oral and written communications skills. Work well independently as well as with a team. Ability to manage a team with diverse skill sets and opinions.