Job Title: Weekend Program Coordinator

FLSA status: Non-Exempt

Department: Program Ministries

Reports to: Program Assistant

Indirect Report to: Director of Program 

The mission of Sandy Cove Ministries is to help people connect with God and each other in order to be transformed into the image of Christ, through His Word, His creation and community.

Position Summary: Assist Sandy Cove Ministries’ Program Department by providing weekend coordination support in the implementation and facilitation of its programs and events. Work in tandem with the Program Assistant to Coordinate the program details including serving the participating groups and leaders to facilitate their attendance at program events.

Role qualifications and essential skills and experience:

• Bachelor's Degree and/or equivalent relevant work experience
• Strong communication and highly detail oriented
• Excellent interpersonal skills
• Excellent computer skills and ability to learn new technology applications
• Strong professional, written and oral communication skills
• Flexible and strong ability to problem solve under pressure
• Ability to work independently and in a team environment.
• Maintain a positive, confidential and mature attitude within a very busy environment
• Ability to work with a diverse range of individuals and groups
• Ability and availability to work remotely during the week on preparation related responsibilities
• On site weekend availability

Position Responsibilities:

• Prepare for all participating groups in Sandy Cove programs/events by taking signed contract and entering event booking into computer system. This may be done remotely and during the week. 
• Work closely in tandem with Program Assistant to serve participating group leaders by coordinating details such as rooming lists, contract adjustments, accepting payments, rooming lists, and other advance concerns. 
• Work in conjunction with other departments to ensure clear understanding of pending and future program events; and participate in weekly status meetings.
• Welcome and host participating groups upon arrival. 
• Coordinate events by monitoring behind the scenes activities, ensuring tasks are done according to the plans and anticipating adjustments.
• Support the Director of Program with logistics for weekend and evening programs. (Ex: ensure proper meeting room set ups, proper room signage displayed, make copies as needed, respond to guest needs, respond to emergencies and ensure overall smooth program.)
• Work closely with Food Service for meals and snack breaks, Event Techs for meeting room set ups, Front Desk for guest arrival and departures and Housekeeping for guest room needs to ensure an exceptional guest experience at Sandy Cove Programs.
• Assist with transporting guest speakers to/from local airports as requested, in Sandy Cove provided vehicle.
• Managing concerns of groups and guests including incident reports.
• Attend all weekend program events (approximately 20-25/year)
• Perform any other requested reasonable tasks assigned.

Reporting to this position: None

Physical demands of work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential function of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: while performing this job's duties, the employee must work extended hours, involving standing and viewing the computer screen for long periods of time.