JOB TITLE: Finance Associate

REPORTS TO:  Director of Finance

FLSA STATUS:  Full-Time, Exempt  

WORK LOCATION: New York, NY  

HYBRID SCHEDULE: This role requires 2 in-office days per week at our NYC office.

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Our Mission: To build and support mentoring relationships to ignite the biggest possible futures for youth. 

Our Vision:  All youth achieve their full potential  

Our Values:  Put Youth First; Engage with Empathy; Advance Diversity, Equity & Inclusion; Operate with Integrity; Invest in Learning & Innovation     

As the nation's first and NYC's largest youth mentoring organization, Big Brothers Big Sisters of New York City (BBBS of NYC) connects generations of New Yorkers by matching a caring adult mentor, a Big, with a New York City youth, a Little. Through evidence-based, goal-centered, professional supporting programming, BBBS of NYC provides consistent support and guidance to matches that result in longer, stronger match relationships that advance the social emotional development and academic progress of young people across the five boroughs.  

JOB SUMMARY:  

BBBS of NYC seeks a Finance Associate to support with day-to-day financial operations. The role requires collaboration with other departments to support financial processes, maintain vendor/expense records, and contribute to the automation of finance operations. The ideal candidate will be detail-oriented, organized, and adept at handling multiple financial tasks efficiently. 

JOB RESPONSIBILITIES:

• Perform all functions of Accounts Payable including payment processing and physical and electronic filing. 
• Collect, review, process and allocate all check requests and invoices and communicate details with vendors. 
• Maintain up-to-date vendor files, including ACH information and W9 documentation 
• Perform all functions of Accounts Receivable including credit card processing and check/cash deposits 
• Partner with Corporate engagement team to ensure seamless invoices to donors and sponsors in a timely manner and collaborate with the corporate chief department for collection and reconciliation of account balance. 
• Partner with the development and corporate team to make sure that the general ledger reconciles with the development database monthly 
• Partner with the CFO and Chief Development Officer on quarterly reconciliation of receivable aging and processing write-offs on uncollectable pledges 
• Enter journal entries on a rolling basis in Sage Intacct
•  Reconcile and review all corporate card expenses in accordance with organizational policies
•  Partner with Director of Finance and CFO in the annual preparation of audited financial statements.  
• Responds to audit requests regarding special events, foundation, individual giving and corporate workplace. 
• Director of Finance & Administration with government grants monthly expense reports, submission, and compliance 
• Train staff on proper coding of expenditures and ensure proper coding of expenses on a department, account, and grant level 
• Provide support for Cash flow and budget analysis 
• Maintain department files and documents 
• Run reports (general ledger, A/P, etc.) as needed for internal stakeholders
• Collaborate effectively within a team structure to achieve departmental goals and enhance financial operations. 
• Partner with Director of Finance and Executive Leadership to further automate various finance processes. 
• Perform other duties as assigned

JOB QUALIFICATIONS/REQUIREMENTS:

• 1-3 years' experience in accounting and financial management; bachelor's degree in accounting, finance, or business management strongly preferred.
• Must have technical and computational accounting skills as well as an understanding of US GAAP and applicable industry standards
• Must be detail-oriented with strong organizational, communication, and problem-solving skills.
• Advanced computer skills needed (Microsoft Excel/Word)
• Nonprofit work experience a plus
• Knowledge of Sage Intacct, Bill.com, Tallie a plus

COMPENSATION & BENEFITS:

• Salary Range: $55,000 - $60,000 annually  
• Dental, Health, and Vision Insurance 
• 403b Retirement Plan 
• Hybrid Work Schedule/Flexible Work Arrangements 
• 14 Federal Holidays + Summer & Winter Office Closures 
• Generous Vacation & Sick Time 

HOW TO APPLY:  

Please submit your resume and cover letter via our Career Center. 

Applications without a cover letter will NOT be reviewed.   

Big Brothers Big Sisters of New York City does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources at 212-686-2042 (phone, TTY, fax, email, etc.), or hrinfo@bigsnyc.org Applicants with disabilities may contact our team via telephone, fax, email, and other means to request and arrange for accommodations. If you need assistance to accommodate a disability, you may request an accommodation at any time. Please contact Human Resources at 212-686-2042 (phone, TTY, fax, email, etc.), or hrinfo@bigsnyc.org