About CDI:

A certified Woman Business Enterprise, Civil Design, Inc. is a civil engineering firm of 130+ team members committed to building stronger communities in the markets we serve. Areas of focus include site development, surveying, transportation, water resources, structures, and infrastructure + analytics. Civil Design Inc. is in its 27th year of business and has six locations within Illinois, Missouri, and Kentucky.

Culture: CDI has a strong family-oriented culture with the drive to build stronger teams, clients, and local communities. Guided by the values of continuous learning and growth, mutual trust and respect, ownership, and responsiveness – CDI offers a spirited team atmosphere driving quality engineering and strong client relationships.

Responsibilities

This is a full-time position with in-office presence. Hours and schedule are flexible. The Accounting Specialist is responsible for assisting and supporting financial and accounting duties. This role works closely with the project accountants to ensure financial compliance, budget control and timely financial reporting. Specific responsibilities include the following:

Credit Card and Vehicle Mileage Processing:

· Collect, log, and verify all credit card expenses.

· Collect and log mileage from company vehicles. 

· Manage credit cards for the company, ensuring compliance.

· Complete data entry and invoices for internal credit card users.

Assistant Project Account:

· Setting up new clients and projects in accounting software.

· Work collaboratively with Project Managers, generate project invoices and ensure they are issued to customers.

· Maintain the accounting documentation for all projects, including expenses, subconsultant invoices, and project invoices, in accordance with standard procedures.

· Knowledge of project contracts and change order documents.

· Assist Project Accountants in daily, monthly, and yearly duties as needed. 

· Ensure compliance with company policies and procedures, as well as relevant laws and regulations.

Accounts Payable:

· Receive, review, and verify invoices for accuracy and completeness.

· Ensure proper coding and approval of invoices.

· Reconcile vendor statement and resolve any issues.

· Manage weekly check runs and process manual checks as needed.

· Ensure timely payment of vendor invoices and resolve any discrepancies.

· Prepare accounts payable reports as required.

· Assist in month -end closing activities, including accruals and reconciliation.

· Assist in other accounts payable duties as needed. 

Accounts Receivable:

· Process customer payments and apply them to appropriate accounts.

· Record and reconcile incoming payments in the accounting system.

· Manage and resolve any payment discrepancies.

· Maintain and update customer files including contact information and credit terms.

· Assist in other accounts receivable duties as needed.

· 2+ years’ experience in corporate accounting  

· Bachelor’s degree in Accounting/Finance or related field.

· Proficiency in accounting software (e.g., Deltek Vision/VantagePoint). 

· Detail oriented with strong analytical skills and financial expertise.

· Excellent communication and writing skills.

· Proficiency in Microsoft Office Suite, especially Excel.

· Team orientated .