The Heising-Simons Foundation is a family foundation with offices in Los Altos and San Francisco. The Foundation works with its many partners to advance sustainable solutions in climate and clean energy, enable groundbreaking research in science, enhance the education of our youngest learners, and support human rights for all people. In 2019, the Foundation awarded approximately $115 million. Since its first grant in 2007, the Foundation has awarded more than $500 million.
The Office Services Coordinator assists our staff and visitors by providing general office support and managing front desk responsibilities. This full-time (37.5 hours per week), exempt (salaried) position is based in our San Francisco office. The position reports to the Office Manager/Executive Assistant to the President & CEO.
The Office Services Coordinator coordinates a wide range of office activities and provides administrative support to ensure organizational effectiveness, efficiency, and safety. The Office Services Coordinator is responsible for developing and maintaining office protocols, streamlining administrative procedures, inventory control, and other tasks as needed.
The Office Services Coordinator is a service-oriented professional, who thrives and is effective in roles that require wearing multiple hats. The person in this position has experience performing a broad range of administrative tasks, can work independently with little or no supervision, is well- organized and flexible, and enjoys the challenges of supporting an organization with a diverse staff.
Candidates are not expected to have experience in all areas listed in the job posting.
Compensation and Benefits
The target starting salary for this position is $65,000-$70,000, depending on experience.
We offer a comprehensive employee benefits package that includes employer-paid medical, dental, and vision insurance for employees and dependents, long term disability, business travel and life insurance, flexible spending accounts for medical and child care expenses, a 401(k) plan (with a matching contribution of up to 16%), commuting assistance, an employee assistance program (EAP), tuition reimbursement and a generous professional development budget, matching gifts, fitness reimbursements, fertility and adoption assistance, and identity theft protection.
Paid time off includes:
Our success is dependent on our ability to build teams that include people with different experiences who can challenge each other’s assumptions with new perspectives. We encourage people of color, from under-resourced communities, immigrants, LGBTQ+, and others with diverse perspectives and experiences to apply.