Position Purpose
Ensures all invoices are approved and paid timely, within policy guidelines and discounts are taken benefiting the company and maintains all related supporting documents for audit and internal record keeping.
Organizational Relationships
• Supervisor: Director, Accounting & Finance
Accountabilities and Responsibilities
• Processes invoices on a daily basis, making sure that the appropriate approval process is followed.
• Secures approval from managers for invoices with any variances.
• Accurately codes invoices.
• Inputs, and reviews for accuracy, the payable vouchers on a daily basis.
• Ensures timely payment processing per terms – discounts taken when offered.
• Provides checks to designees for signature.
• Ensures checks and remittances are prepared for mailing on a timely basis.
• Completes filing of office documentation in accurate and timely manner.
• Communicates with vendors, including but not limited to, reconciliation of payment and invoice discrepancies, provision of credit information, and securing W-9 forms as needed.
• Maintains appropriate vendor files.
• Performs monthly reconciliation of accounts payable detail to general ledger.
• Compiles information for annual 1099 reporting requirements and ensures 1099s are printed and distributed in a timely manner/
• Maintains various files, including Purchase schedule.
• Inputs and reviews for accuracy employee expense reports and all company credit card charges.
• Performs other duties as assigned.
Quantitative Data / Job Dimensions
• Responsible for maintaining 1250 vendor accounts.
• Payables transactions worth $21M are processed each year.
• Over 4000 accounts payable checks are printed each year.
• Minimum high school diploma, some college preferred.
• Basic accounting knowledge as evidenced by education, training or experience.
• 5 years’ experience in a related field.
• Keyboarding and general computer knowledge.
• 10-key proficiency.
• Good communication and language skills.
• Efficient time management.
• Organization skills.
• Problem solving ability.
• Patience and perseverance.
Non-Exempt Position; Must work in-office 2-3 days per week