HGF is seeking a dynamic Grants Associate to join our growing team supporting multiple foundation initiatives.  This full-time position will be hybrid in Agawam, MA home office and will report to Grants Manager.

Under the supervision of the Grants Manager, the Grants Associate supports various administrative and financial functions related to grants management within the Foundation. The Grants Associate plays an important role in supporting the fulfillment of this goal. The Grants Associate interacts with other staff, grantees, auditors, vendors, and other external partners.

Responsibilities

Grants Administration:

• Entering data and maintaining the Salesforce database
• Delivering exceptional customer service to grant recipients, organizations, and internal staff members
• Processing and tracking payment requests and grant disbursements
• Uploading, scanning, and attaching documents to records in the database
• Inviting applicants for funding on behalf of Program and Engagement teams, communicating all necessary requirements and deadlines to the applicant
• Tracking and following-up on narrative and financial reports, and any other outstanding documentation
• Generating payment transmittal letters and sending checks to grantee partners
• Drafting and sending regular mail and email communication on behalf of the grants department
• Collaborating with programs and other departments to develop grant guidelines, applications and reporting requirements
• Coordinating grant budget and expense tracking processes
• Preparing monthly grant reports for leadership

General Administration: 

• Providing technical support to staff and grantees related to the grants management system
• Serving as primary contact for telephone, paper, and electronic grant inquiries
• Assisting the Grants Manager and CFO with administrative support as needed
• Supporting the grants and accounting team with financial and administrative projects
• Performing other duties and responsibilities as requested or assigned 

• Minimum of three years of administrative and customer service experience, must be comfortable with technology
• Experience with Salesforce preferred 
• Intermediate Microsoft Office skills (Excel, Word, PowerPoint, Outlook)
• Proactive work style, self-motivated, and detail oriented
• Excellent written and verbal communication skills required (in person, via e-mail, and on telephone), and ability to compose effective, thoughtful correspondence
• Excellent customer service skills
• Ability to handle confidential information with complete discretion
• Highly developed interpersonal skills including ability to interact effectively with leadership and staff
• Ability to work well individually and as part of a team
• Analytical, with the ability to balance multiple priorities

Physical Requirements 

• Prolonged periods sitting at a desk, concentrating, and working on a computer.
• Must be able to lift up to 15 pounds at times. 

Location

This position is based in Agawam, MA, home office at a hybrid in-person/remote schedule.

Compensation

$50,000 - $57,000 annually depending on experience.

Benefits

• Health Insurance
• Vision & Dental Insurance
• Flexible Spending Plan
• Short Disability Insurance
• Long Term Disability Insurance
• 401(k) Plan with Employer Match
• Flexible work schedule policy 
• Paid Sick, Holiday, Vacation, and Personal Time

About the Organization

Founded in 1991 by successful businessman and philanthropist, Harold Grinspoon, the Harold Grinspoon Foundation (HGF) has invested more than $200 million in programs that make Jewish life and Jewish community more vibrant and more connected. Based in Agawam, Massachusetts (just five minutes from Springfield and thirty minutes from Hartford), HGF and its sister foundation the Harold Grinspoon Charitable Foundation (HGCF), employ over 125 employees and offer national and international philanthropic programs that range from enhancing Jewish life throughout the US and the globe, to bringing together colleges and universities to promote entrepreneurship, to providing support and resources for local farmers, to honoring local public school teachers, to supplying over 650,000 free books monthly to children throughout the world. 

The Foundation offers the stability of a nearly thirty-year organization, while also exhibiting the creative, exciting, and fast-paced spirit of a start-up. As an endowed foundation committed to serving its target markets, it offers long-term growth opportunities while also driving positive impact for all those served. 

To Apply: Please send resume and cover letter in through our careers website.

The Harold Grinspoon Foundation is an equal opportunity employer. All qualified applicants are invited to apply. For more information about the foundation and its programs, visit www.hgf.org.