Classification: 40 Hours Full Time, Exempt

Reviewed: 02/2024

Catholic Requirement: Yes

Ministerial Character

The Pastor is the visible principle and foundation of unity in the Parish (Santa Cruz Catholic Church) which the Bishop has entrusted to him. He makes Christ’s mission present and enduring in the parish. To fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them.

Positions employed at Santa Cruz Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.

Job Summary

As a key adviser to the Pastor on all business-related aspects of Santa Cruz Catholic Church and School, the Director of Operations is responsible for the full range of business administrative functions: including but not limited to: accounting, finance, human

resources, facilities and maintenance, campus security, communications, technology, and purchasing. These functions must be performed in such a manner as to enable the Pastor to concentrate on the spiritual needs of the parish. This leadership is guided by the necessary approvals from the Pastor in conjunction with the Diocesan accounting and internal control procedures and the Parish finance council.

Essential Job Duties

• As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of Santa Cruz Catholic Church in both your professional and personal life.

• Act as a witness to Gospel values by modeling the teachings of the Catholic Church.

• Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.

Business Administration

• Provide leadership and supervision for the Santa Cruz staff in general and specifically oversee the Operations team which includes Administrative Staff, Facilities Team, and Finance Contractor

• Evaluate staff through annual performance reviews, coaching, and mentoring

• Participate in regular leadership team and staff meetings

• Maintain personnel records for all parish employees and oversee updates as needed

• Manage record keeping of vacation/sick time for parish employees

• Manage the proper implementation of diocesan policies in collaboration with the Pastor

• Manage the Paylocity HRIS system for data integrity in hiring, onboarding, HR management, payroll, and benefits processes

• Manage the onboarding process of all new employees to the office ensuring they have the proper technology, and security protocols, and provide all necessary tools for their success.

• Maintain, evaluate, and update employee manual on a yearly basis

• Maintain technology needs of the parish, as well as serve as liaison with IT company and phone company.

General Administration Oversight

• Direct the management of the parish office.

• Office hours of the parish: weekly, holidays

• Manage and maintain the Parish census and related databases

• Proactively manage the technology needs of the parish.

Financial Oversight

• In conjunction with the Finance Contractor, oversee the budget creation process.

• Coordinate all reporting and communications needed for Finance Council meetings including but not limited to meeting reminders, pre-meeting with the Finance Council chair, working with the Finance Contractor to produce financial reports

• Ensure Diocesan reports are submitted in a timely manner

• Review invoices prior to payment to ensure receipt of materials or services and conformity to policy, budget, and policies

Facilities Management

• Create, document, manage, publish, and communicate processes for preventative maintenance, repairs, security, technology, etc.

• Foster and maintain effective relationships with the preferred vendors for church and school maintenance.

• Establish and monitor preventative maintenance and upkeep for all facilities and properties.

• Establish, implement, and improve parish security program and coordinate security measures to ensure the safety of staff, parishioners, and visitors

• Lead major repairs, renovations, and capital projects in accordance with Diocesan policies

• Coordinate the use of facilities and equipment, including scheduling

• Coordinate the acquisition of any required local permits for facilities, upgrades, repairs, maintenance, and special events

• Establish and maintain capital assets and inventory records

• Serve as parish liaison to local government agencies

Knowledge, Skills and Abilities

• 1-2 years of supervisory experience.

• Experience with scheduling and ordering/managing supply inventory.

• Ability to create a welcoming, customer service-focused environment.

• Excellent communication skills.

• Ability to work under pressure while multi-tasking.

• Ability to work flexible shifts: days, weekends, and/or nights.

• Excellent computer skills and experience with Microsoft Office and general computer applications.

• Experience with databases.

• Knowledge of the Catholic Church.

Minimum Qualifications:

Education and Training:

• Bachelor’s Degree requirement.

• Equivalent years of experience may be substituted for degree.

Experience:

• Three (3) years of full-time, wage-earning, general reception/volunteer coordination experience

• Two (2) years of experience in word processing, publishing software, and data system computer program.

Language:

• English (Proficient in conversing, reading and writing)

• Spanish (Proficient in conversing, reading, and writing)

Catholic Requirement:

• Must be a practicing Roman Catholic in good standing.

Licenses/Certifications:

• Valid Texas driver’s license.

• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.