Primary Purpose of Position:  The Fiscal Compliance Coordinator is responsible for the accounting, compliance and reporting for the state and federal programs administered by the EHS Department.

Oversee all state and federal program budgets for the EHS Department

o Review and approve Subgrantee budget updates for each of the programs

o Work with Fiscal Officer, Subgrantee staff and Fiscal Directors to ensure accurate and timely submissions

o Assist in the preparation and review of the EHS department operating budget

o Assist in the development of federal State Plans and Budgets and the preparation of applications for federal program funding

o Calculate funding allocations for Subgrantees in collaboration with program managers

o Ensure required monthly, quarterly, and annual reports are filed with the funding source for each program

o Provide regular financial updates to department managers on the status of each program throughout the year

o Analyze and prepare suggestions for fiscal administration of programs

o Provide financial reporting to MaineHousing management, as may be needed from time to time throughout the year

o Collaborate with EHS Management Team and program staff to design programs and development of policies and procedures relating to fiscal operations and compliance

o Collaborate with EHS Management Team to design program documents and guidance

Program Contracts

o Work with the Management Team and Legal to review contract and amendment language for programs.

o Perform the fiscal review of Subgrantee budgets by program 

§ Work with Subgrantee fiscal and program staff for approval and revisions as appropriate

§ Present recommendations for funding to Department Managers

§ Approve Subgrantee budgets and revisions in collaboration with Work Plan review teams

Conduct annual fiscal and administrative monitoring of Subgrantees 

o Prepare risk assessments of each Subgrantee incorporating each program being administered

o Schedule and perform fiscal compliance monitoring of each Subgrantee throughout the course of the year 

o Inspect and evaluate administrative and fiscal policies and procedures in order to identify lack of controls, inefficiencies, duplication of effort, fraud, and/or non-compliance with controlling laws, rules and regulations

o Summarize and present any findings/issues for Subgrantee management

o Provide training and technical assistance, as needed, to Subgrantee staff

o Collaborate with Management team to review program productivity
 

Work with external auditors on MaineHousing’s annual federal programs audit

Other duties as assigned

Working Conditions: Fast paced environment with multiple priorities, interruptions & deadlines. MaineHousing business hours are Monday – Friday from 8:00am to 5:00pm. A hybrid schedule that includes some telework may be available.

Reports To:  Fiscal Grant Manager

The starting hourly rate for the position is $27.95 ($58,136 annually) plus a comprehensive benefits package, including, but not limited to, health, dental and vision, retirement options with employer match, life insurance, short and long-term disability, employee assistance, generous earned time and all major federal holidays. Employment is eligible for the Public Service Loan Forgiveness Program.

**Position will remain open until a suitable candidate is found**

Skills and Knowledge:

Education and four years of relevant experience or a combination of eight years of experience, training and independent study preferred. A strong knowledge of federal financial regulations is required.

· Financial institution and government (fund) accounting knowledge

· Knowledge and understanding of generally accepted accounting principles (GAAP)

· Strong project management, time management, and organizations skills

· Strong PC skills using various software (spreadsheet, word processing, database)

· Ability to establish and maintain good working relationships with business partners

· Excellent communication skills – oral, written, listening

· Written communication skills must include ability to document an issue, provide useful summary of key points, and offer direction and reasoning for direction

· Ability to take initiative, work independently, and utilize creative and analytical skills to resolve issues