Primary Purpose of Position: The Accounts Payable Accountant performs accounts payable, cash disbursements, and cash receipts functions and serves as an accounting resource for the agency. 

Core Functions:

Performs and manages accounts payable and disbursement functions 

o Administers and maintains automated accounts payable system.

o Audits invoices and billing statements for propriety and accuracy.

o Ensures purchase orders and payment requisitions are properly prepared and authorized.

o Reviews and processes employee expense reports.

o Performs monthly accounts payable closings.

o Reconciles Accounts Payable at Month end.

o Maintains files of paid invoices.

o Investigates and problem solves Accounts Payable payment issues

o Set up staff in the Payment Requisition Software (eRequester) for purpose of creating check requests and PO’s.

Performs cash receipts functions.

o Accounts for all general cash receipts.

o Prepares and handles bank deposits.

o Prepares cash receipts and cash disbursement spreadsheets, reconciles to monthly bank statements and uploads to GL on a monthly basis. 

Prepares and maintains W-9 and 1099 files.

o Collects W-9 forms from vendors and maintains W-9 files by scanning into DocuWare.

o Prepares and files annual 1099 tax forms

o Assists in verifying TIN of new vendors utilizing the IRS TIN matching service.

· Prepares various schedules, work papers, and documentation for external audits.

o Prepares audit documentation in accordance with external auditor's "Prepared by Client List."

o Responds to questions and provides other documentation as requested.

Other Duties: 

· Serves as a backup and support for other Accountants.

· Develops and maintains Procedures Manual.

· Participates in New Employee Orientation Programs.

· Prepares and submits annual Abandoned Property Report.

· Other duties as assigned

Working Conditions: Fast paced environment with multiple priorities, interruptions & deadlines. All responsibilities will be performed within the MaineHousing facility. MaineHousing office hours are Monday – Friday from 8:00am to 5:00pm.

Reports To: Governmental Accounting Manager

The starting hourly rate for this position is $18.9149 (annual $39,343), plus a comprehensive benefits package, including, but not limited to, health, dental and vision, retirement options with employer match, life insurance, short and long-term disability, employee assistance, generous earned time and all major federal holidays. Employment is eligible for the Public Service Loan Forgiveness Program.

**Position will remain open until a suitable candidate is found**

Education and Experience:  Education in Accounting, Business, Finance and two years of experience administering accounting policies and procedures or a combination of six years of experience, training and independent study is preferred.

Skills and Knowledge: 

· Strong organizational and analytical skills.

· Strong written and oral communication skills.

· Ability to work effectively with others

· Able to take initiative, utilize creative and analytical skills and complete projects on a timely basis. 

· Proficiency in a variety of information systems and accounting software.