COMPANY OVERVIEW

Artisan Design Group – or ADG – is a leading supply chain partner to homebuilders throughout the United States. Over 3,000 ADG employees operating out of 135 facilities in 25 states provide a full range of design, procurement, and installation services along with products from the top manufacturers of flooring, cabinets and countertops. Formed in 2016 by the merging of two industry leaders, ADG then acquired over 20 additional companies – each a leader in the geography it serves. We are the premier interior finishings organization in the United States. Our expansive trajectory has been rapid, and we continue to experience explosive growth, thanks to our dedication to high quality work.  

JOB SUMMARY

Heritage, Carpet and Tile is seeking an Accounts Receivable Specialist to join our team. Must be able to communicate with customers and keep detailed information on accounts. Previous experience preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Accounts Receivable & Customer Interaction

• Monitor a segment of the AR aging report for past-due accounts.
• Contact customers via phone and email to collect payment on outstanding invoices.
• Accept customer calls and requests, create and update customer information.
• Communicate with operations team and management regarding customer hold status.
• Monitor customer credit limits and update the system as needed.
• Post customer payments in the ERP system and deposit checks received via desktop deposit.

Billing & Job Costing

• Prepare monthly AIA construction billing and Lien Releases.
• Prepare prequalification packages and request insurance COIs for new job starts.
• Job cost by completed areas based on labor paid and job Schedule of Values (SOV).
• Resolve invoice discrepancies and adjust/reconcile customer accounts.
• Research differences in materials and labor that affect job costing in the RFMS ERP.

Collaboration & Communication

• Interact positively and proactively with all departments and satellite operations to ensure accurate information in the billing process.
• Facilitate special projects as needed to support team goals.

Technical Skills & Qualifications

• Proficiency in Microsoft Office, particularly Excel.
• Experience with AIA billing and OCIP/CCIP registrations; familiarity with RFMS software is helpful.
• Strong detail orientation, quick learning ability, and effective multitasking skills.
• Ability to work independently as well as part of a team, with professional communication skills.

SUPERVISORY RESPONSIBILITIES This position carries out supervisory responsibilities in accordance with company guidelines, policies and procedures, and applicable laws. Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

• None

EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent
• 2 years prior AR/Collection experience preferred
• Expertise with MS Office applications, especially Excel.
• Excellent interpersonal, verbal communication, organizational and writing skills.
• Knowledge of operation of standard office equipment.
• High level of problem-solving ability including independent judgment and decision-making skills.
• Excel – solid experience with excel including putting together basic formulas
• Pride – you should truly take pride in your work and not just show up to collect a paycheck.
• Teamwork – the ability to help others throughout the company, as well as our customers, is vital.
• Strong work ethic and sense of discipline.
• Flexibility, adaptability, and customer service orientation.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit at computer monitor for long periods throughout the day.
• Must possess the ability to stand for long periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• General working conditions
• Office environment
• May have to meet tight deadlines

OUR BENEFITS

• Health Insurance (Medical, Prescription, Dental, and Vision)
• Life Insurance
• Paid Holidays and Time Off
• 401(k) Plan with company matching

Artisan Design Group is committed to a policy of equal employment opportunity for applicants and employees. It is the policy of Artisan Design Group to apply recruiting, hiring, training, promotion, compensation, and professional development practices without regard to actual or perceived race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age (40 or older), disability or certain classifications based on genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances.

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need accommodation, please email Accommodations@adgus.net. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.