JOB SUMMARY

Provides assistance with general accounting functions and provides clerical support for Grants, Finance and other Foundation staff.    

ESSENTIAL FUNCTIONS

• Enter data to process all invoices, grant payments, and contract payments received.
• Review all payables entries and correct errors prior to sending them to Accountant or Director of Finance & Administration for review. Allocate expenses to the correct department when needed and obtain manager’s approval if necessary. Print checks approved for payment. 
• Reconcile, verify, review, and enter all employee Mastercard transactions into accounting system.
• Organize, reconcile, verify, and enter all employee expense reports. 
• Prepare, update and distribute monthly trial balances to department managers to assist with managing line item amounts for budgeted funds.
• Prepare financial reports as requested.
• Responsible for cash bag reconciliation and deposits during Applewood’s open season.
• Collect, process, and maintain vendor W9’s as needed. Distinguish tax classification and verify 1099 vendors. 
• Perform general office support functions such as scheduling meetings, reserving resources, ordering supplies, mail distribution, maintenance of office equipment and answering/routing incoming calls.
• Support the execution of all organizational goals, especially those related to facilitating a positive organizational and race equity culture.
• Other duties as assigned.

QUALIFICATIONS

Knowledge and Relevant Experience

• Associate’s degree in business or related field (Accounting preferred).
• Minimum of two years of accounting experience including use of accounting software.

Skills

• Proficiency with Microsoft Office Suite (Word & Excel required).
• Excellent organizational and interpersonal skills.
• Strong oral and written communication skills.
• Exceptional attention to detail.
• Demonstrated ability to meet deadlines and adjust to changing priorities.
• Ability to manage multiple tasks with multiple supervisors.
• Ability to work in a team environment.
• Ability to work collaboratively with individuals from all sectors of the community and a commitment to race equity, diversity, and inclusion.

PHYSICAL DEMANDS

While performing the duties of this job:

• Ability to sit at a computer terminal for long periods of time.
• May need to travel up and down stairs.
• Bend, stoop, and lift to move materials on occasion.
• Pull/push, lift and carry up to 20 pounds on occasion.
• Reach both above and below shoulder height when needed.

WORK ENVIRONMENT

The nature of the work requires the ability to work in an indoor office environment.