LAC Federal is seeking a detail-oriented and experienced Program Coordinator to support a comprehensive archival analysis and cataloging project. The successful candidate will coordinate planning, logistics, and execution phases to ensure effective and efficient processing of archival materials. This role involves managing on-site teams, coordinating with subject matter experts, and overseeing both traditional and non-traditional cataloging efforts. A strong background in archival or library science and experience in complex project management is required.

Responsibilities

• Collection Assessment and Prioritization 
  • Determine and evaluate the perceived value of materials, prioritizing items for processing based on user needs and project goals.
  • Identify and categorize record subsets requiring specialized resources, such as digitization or linguistic analysis.
  • Analyze and recommend the appropriate depth of metadata (minimal, full, or system-generated) for each collection.
• Sample Size and Strategy Development 
  • Establish accurate sample sizes and develop strategies for the most effective processing steps.
  • Ensure historical materials are managed thoughtfully and accurately, with attention to preservation.
• On-Site Project Coordination 
  • Organize and oversee the logistics for on-site analysis, including material transport and setup.
  • Coordinate with and manage on-site staff to facilitate efficient project execution.
  • Conduct on-site assessments and manage any required travel as needed for project operations.
• Team Coordination and Project Management 
  • Lead and coordinate data, technology, and cataloging teams to ensure seamless collaboration and task execution.
  • Engage with subject matter experts, including traditional catalogers and linguistics specialists, to address specialized requirements.
• Material Documentation and Analysis 
  • Document key material attributes, including type, format, language, and historical significance.
  • Identify opportunities for collection-level cataloging, such as finding aids or MARC records, and assess duplication within the collection.
  • Evaluate copyright status, scientific/historical value, and potential technological applications, including data modeling.
• Cataloging Execution 
  • Oversee the execution of cataloging workflows and the creation of preliminary records, including item holdings for inventory       control.
  • Manage the prioritization process and adapt workflows to align with ongoing project requirements.

• MLIS with a concentration in archival studies, library science, or a related field preferred
• Minimum of 3-5 years of experience in project management within an archival or library science setting.
• Demonstrated experience in handling and processing historical or delicate materials.
• Proven ability to manage and coordinate cross-functional teams, including technical and traditional cataloging  specialists.
• Strong organizational and communication skills, with the ability to travel for on-site project activities
• Experience with special collections and standard archival/cataloging methods for a medical library is preferable

Physical Requirements

• Must be able to move from place to place within the location, lifting of items weighing up to (25) pounds and occasional up to 35 pounds such as files, books, stacks of paper, and other materials.
• Ability to sit for long periods of time and to maintain focus on projects such as computer screens or detailed paperwork.

Benefits

•  Paid Time Off (Vacation, Sick & Public Holidays)

EEO STATEMENT

The company and its subsidiaries are an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring/hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. 

Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. 

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. 

Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.