Detroit Employment Solutions Corporation (DESC) is a nonprofit organization providing employment and training services in the City of Detroit. We are seeking a skilled and proactive Facilities Manager to manage all aspects of our facilities operations, including leased and contracted spaces. This position requires a strategic thinker with strong organizational skills, the ability to oversee multiple projects, and a hands-on approach to ensure facilities meet safety, compliance, and operational needs. Extensive fieldwork is required, including travel between multiple sites. 

RESPONSIBILITIES: 

Facilities Operations and Maintenance 

• Oversee day-to-day facilities and maintenance operations for DESC leased facilities, which include two career centers, and one headquarters location.
• Ensure compliance with safety standards, ADA requirements, and other required guidelines.
• Manage work orders, coordinate with landlords, vendors and contractors for maintenance, repairs, and services, ensuring timely resolution of issues based on lease terms.
• Resolve issues related to parking, office conditions, and staff concerns in a timely and professional manner.
• Maintain janitorial and office supplies, at HQ only, with support from the Facilities Associate.
• Supervise the daily operations of the HQ Facilities Associate, including event preparation, room setups, conference room resets, supply refills, customer service, and supply requests.
• Perform light assembly, and installation, when cost-effective, using basic hand tools.
• Develop and implement preventative maintenance schedules and improvement plans.
• Provide oversight of facilities-related costs and lease agreements DESC Managed spaces.

Subcontracted Facilities Oversight

• Conduct quarterly, monthly and as needed inspections of seven plus subcontracted facilities, to ensure compliance with safety, ADA, and other operational standards.
• Develop and implement a standardized inspection checklist to monitor facility conditions, health and safety concerns, and overall operational quality.
• Collaborate with subcontracted site managers to address identified issues and ensure alignment with DESC’s expectations.
• Review and audit contractors' safety plans to ensure alignment with DESC’s organizational and regulatory safety requirements.
• Assist in developing compliance metrics and reporting processes to monitor subcontracted facilities effectively.
• Provide periodic oversight reports to DESC leadership, highlighting inspection findings, corrective actions, and areas for improvement.
• Provide oversight of facilities-related costs and lease agreements for contracted spaces.

Procurement and Project Management

• Lead procurement for leases, office setups, services, and supplies, including coordinating with contractors, furniture vendors, and installation providers.
• Plan and oversee the setup of new office spaces, ensuring alignment with organizational needs and lease requirements.
• Develop project plans for office moves, expansions, reconfigurations, or closures, including budgets and timelines.
• Manage office decommissioning processes, including terminating contracts, removing furniture, and finalizing vendor services.
• Maintain accurate documentation of procurement activities, contracts, and project deliverables.

Space Planning and Utilization

• Collaborate with department managers to assess current and future space requirements to support growth and operational changes.
• Coordinate office moves, expansions, and reconfigurations to optimize space use.
• Maintain accurate floor plans and records for all DESC-managed facilities.

Safety and Security Management 

• Supervise security guard contracts at managed sites, ensure guards meet performance expectations, and conduct regular check-ins with site managers.
• Collaborate with the IT department to assist in access control management, manage surveillance systems, including handling surveillance-related requests.
• Develop and implement safety protocols, including evacuation plans, fire drills, and disaster recovery plans. 
• Coordinate with HR to ensure staff receive First Aid and AED training and maintain compliance with safety equipment and training requirements. The Facilities Manager may also be required to undergo this training as part of their role.
• Promote and maintain compliance with health and safety regulations across all facilities.

Vendor and Stakeholder Coordination

• Establish and maintain relationships with suppliers, contractors, and service providers to ensure high-quality service and timely issue resolution.
• Act as the primary contact for facility-related inquiries, addressing and resolving issues efficiently.
• Collaborate with stakeholders to ensure facility-related needs are met effectively and on time.

Requirements

• Bachelor’s degree in Facilities Management, Business Administration, or a related field (preferred).
• Proven experience in facilities management, including operations, procurement, and compliance.
• Strong knowledge of facilities management, best practices, ADA, and safety standards (e.g., OSHA).
• Proficiency in procurement processes, vendor management, and contract negotiation.
• Hands-on skills for light assembly and installation.
• Ability to manage budgets, timelines, and prepare project plans for review and presentation.
• Excellent organizational, project management, and problem-solving skills.
• Valid driver’s license and personal vehicle for fieldwork across multiple sites.
• Strong interpersonal and communication skills to collaborate with diverse teams and stakeholders.
• Proficiency in facilities management software/ Work order systems and the MS Office Suite.

Other:

• Must have reliable transportation 
• Requires Background check and drug screen?