We are seeking a highly organized and detail-oriented Facilities Administrative Assistant to join our team. This role will provide administrative support to the facilities management team and ensure smooth operations within the organization. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to multitask. 

Key Responsibilities:

• Assist in the coordination and management of facility operations and maintenance.
• Review and process invoices related to facilities work, ensuring accuracy and timely payment. Work with the Facilities Manager and Accounting team to resolve discrepancies in invoices or billing.
• Maintain organized records of paid or pending invoices for reporting purposes.
• Support the planning and execution of facility-related projects and events.
• Respond to inquiries regarding facilities issues and requests.
• Monitor and maintain inventory of facility supplies, including ordering and restocking as needed.
• Coordinate with vendors, contractors, and service providers for maintenance and repair work.
• Maintain accurate records related to facilities, including maintenance activities, inspections, and vendor contracts.
• Perform physical tasks as needed, including moving tables, chairs, and other furniture.
• Perform other duties as assigned.

• High school diploma
• 1+ year of related experience in an administrative support role in facilities or a related field.
• Strong organizational and time management skills.
• Proficient in computer usage, including Office 365 (SharePoint, Teams, Word, Excel, and Outlook).
• Ability to work independently and as part of a team.
• Excellent verbal and written communication skills.
• Strong problem-solving skills and attention to detail.
• Physical ability to perform tasks such as lifting, moving, and arranging furniture as required. 

What we offer

• Competitive wages
• Career growth / Robust training program
• Work life balance
• Top quality health insurance (Full Time)
• Paid Time Off (accrued and available for use immediately)
• Paid holidays (Full Time)
• Banking hours / Closed on Sunday’s
• Tuition Reimbursement
• 401(K) Plan
• Dental & Vision Insurance (Full Time)
• Short & Long-Term Disability (Full Time)
• Life Insurance (Full Time)

To apply, please complete the online application and attach an up-to-date resume.