Summary

Under the supervision of Director of Real Estate Development, the incumbent assumes responsibility for planning, implementation, and administration of capital projects, the Capital Fund Program, and other related grant programs. This position is responsible to coordinate the planning and execution of capital projects related to HABD-owned property. This position is responsible to work with HABD’s Finance Department to ensure the effective administration of grant programs and completion of associated capital projects.

All activities must support The Housing Authority of the Birmingham District’s (“HABD”) mission, strategic goals, and objectives.

Essential Duties and Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.

• Oversees the Agency’s capital grant planning activities, including physical needs assessments, capital needs assessments, budgeting, the CFP 5 Year Action Plan, performance and evaluation and other tasks.
• Monitors and ensures Agency compliance with Capital Fund Program and other grant obligation and expenditure schedules.
• Coordinates with the Finance, Procurement, and Property Operations departments to plan capital work, prepare and issue solicitations, review bids, and process payments for grant-funded projects.
• Lead the development and implementation of policies and procedures related to capital grant planning and expenditures.
• Prepares written materials such as schedules, spreadsheets, budgets, plans, memos, etc. for the purpose of documenting activities, providing written reference, and/or conveying information,
• Supports Agency activities by preparing, reviewing, and presenting reports to HUD, the Board of Commissioners, Executive leadership, and external stakeholders as needed.
• Serve as the Agency’s subject matter expert concerning the Capital Fund Program.
• Support the coordination of planning and capital activities related to grant programs such as Choice Neighborhoods and Community Project Funding grants and others as they become available.
• Performs other duties as assigned.
• Assist finance with the Energy and Performance Information Center (EPIC) for submission and revisions.
• Coordinate with project managers on time sensitive expenditures to meet deadlines.

Behavioral Competencies

This position requires the incumbent to exhibit the following behavioral skills:

Leadership:  Provides direction by clearly and effectively setting course of action for department and subordinates; manages performance by providing regular feedback and reinforcement to subordinates.

Job Knowledge: Exhibits requisite knowledge, skills, and abilities to perform the position effectively. Demonstrates knowledge of policies, procedures, goals, objectives, operational entities, requirements, and activities as they apply to the assigned organizational entity of HABD. Uses appropriate judgment & decision making in accordance with level of responsibility.

Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition.  

Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors and measures the needs of both internal and external customers; talks and acts with customers in mind.  Recognizes work colleagues as customers.

Effective Communication:  Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing. Demonstrates attention to, and conveys understanding of, the comments and questions of others; listens effectively.  

Initiative: Proactively seeks solutions to resolve unexpected challenges.  Actively assists others without formal/informal direction.  Possesses the capacity to learn and actively seeks developmental feedback.  Applies feedback for continued growth by mastering concepts needed to perform work.

Responsiveness and Accountability:  Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's own work; does fair share of work.  

Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed.

Leadership:  Provides direction by clearly and effectively setting course of action for department and subordinates; manages performance by providing regular feedback and reinforcement to subordinates.

Job Competencies

• Knowledge of the general operations and procedures of HABD HUD, Federal and State programs and properties.
• Knowledge of the regulations affecting HABD’s housing programs and demonstrated ability to understand the terms, conditions, and content of HABD’s standard operating procedures for property management.
• Knowledge of the proper HABD procedures for collecting, processing, and recording rental transactions.
• Skill in the operation of commonly used office equipment, especially the use of personal computers for word processing and spreadsheet applications.
• Ability to interpret HUD, federal, state, and local laws and regulations, as well as HABD policies and procedures related to the position.
• Ability to establish and maintain effective working relationships with co-workers, vendors, consultants, contractors, residents, HUD, and local, state, and federal officials. Ability to communicate with people from a broad range of socio-economic backgrounds.
• Ability to prepare and present ideas in English, in a clear and concise manner, both orally and in writing.
• Ability to perform program-required computations with speed and accuracy.
• Ability to perform duties with a high degree of judgment, discretion, and confidentiality.
• Ability to plan, organize, and develop a wide variety of operational and management programs and procedures.
• Ability to plan, promote, and evaluate HABD’s goals, objectives, departmental and HABD plans, and other initiatives.
• Ability to establish, monitor, and achieve objectives through skillful delegation of duties.
• Ability to orient other employees and to explain organizational policies, rules regulations, and procedures.

Education and/or Experience

• Bachelor’s Degree in Business, Public Administration, or related field and a minimum of three (3) years of experience in project management, construction management, urban planning, capital projects, or grants management is required. Experience with HUD capital grant programs is preferred. An equivalent combination of education and experience may be considered.
• Some positions may require possession of a valid driver’s license and the ability to be insurable under HABD’s automobile insurance plan at the standard rate.

Technical Skills

To perform this job successfully, the employee should have strong computer skills (e.g. MS Word, Excel, PowerPoint, and Outlook). Must have the ability to learn other computer software programs as required by assigned tasks. 

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; reaching and grasping; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to exchange information in person, in writing, and via telephone. The employee must occasionally transport up to 25 pounds.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Office environment. The noise level in the work environment is moderate. 

The position is open until filled.