We are Bloom Growth™—a business growth operating system supported by software. Our proven ecosystem is designed to lead your business on a journey to exponential growth. We provide a thriving environment that nurtures every aspect of your business’s development. This position is 100% remote, actually, our entire company is fully remote!
About The Role
We are looking for an Event/Meeting Planner to be responsible for managing all event activities, primarily focusing on our Coach Quarterly Gatherings, along with other external events such as conventions and conferences. Acting as the main point of contact for event-related matters, this role ensures smooth event execution by coordinating with vendors and contractors, managing client relations, and overseeing logistical aspects like venue tours, event specifications, staffing, food and beverage arrangements, Banquet & Event Orders (BEOs), A/V needs, rental equipment, lodging, and budgeting. The Event/Meeting Planner will also track and manage event collateral, all while delivering excellent communication and customer service to clients, vendors, and internal teams to create memorable, well-executed events.
- Serve as Bloom Growth’s professional representative in interactions with clients, vendors, stakeholders, leadership, and guests.
- Act as the primary liaison between Bloom Growth staff and vendors, ensuring accurate event details, including layouts, logistics, and staffing needs.
- Collaborate with marketing, business development, and sales teams to set deadlines, create concepts, and define objectives for events.
- Prepare and execute event contracts with vendors to meet booking goals.
- Coordinate with finance to manage account deposits, payments, and balances to ensure timely client payments.
- Create and manage event budget forecasts, broken down by department and approved by finance.
- Organize event-related materials, including venue info, food and beverage details, signage, and marketing campaigns.
- Organize and execute individual event plans, including requesting marketing materials (booths, handouts, promotional items) and coordinating communications (pre- and post-event).
- Oversee the organization, ordering, and storage of event collateral, including marketing materials and swag.
- Ensure complete administration and execution of all planned events within budget.
- Respond to event inquiries, conduct venue walk-throughs, provide rental packages, and book events aligned with Bloom Growth’s mission, vision, and values.
- Schedule and lead weekly (or more frequent) meetings with the events committee.
- Create and communicate event plans, collaborating with the revenue and product teams as needed.
- Utilize Bloom Growth app, HubSpot, Mighty Networks, Fathom, Slack, and Metabase to keep client info and sponsorship activations up-to-date.
What We Look For
- 3+ years’ experience in event/meeting coordination and/or project management.
- Experience in managing budgets for events.
- Experience working with a SaaS or startup company is preferred.
- Prior CRM experience is required, HubSpot experience is a plus.
- Exceptional interpersonal, communication, and organizational skills.
- Ability to think critically to make logical event decisions and consider all event opportunities through data, research, and experience.
- Ability to self-start, prioritize projects, and develop processes while effectively collaborating as part of the Bloom Growth team and within its broader strategic initiatives.
- Exemplary communication and customer service with clients, vendors, and staff to ensure seamless event execution with high integrity.
- A valid driver's license is required.
- Event planners often need to walk long distances to oversee event spaces, meet with vendors, and interact with attendees.
- Some events may require lifting boxes, décor, or materials. It’s important to specify the weight limits (e.g., able to lift up to 25 pounds).
- The role may require standing for several hours during event setup, coordination, and management.
- Setting up displays, arranging materials, or adjusting event decorations may require bending, kneeling, or reaching overhead.
- Ability to travel: 25% This role will travel approximately 1 to 2 times per quarter.
About You
Enough about us. The perfect fit for our team is…
- A team player. You have no problem rolling up your sleeves to help out a colleague.
- Friendly. You have a great attitude that lends itself to teamwork.
- Motivated. You go the extra mile because, for you, the bare minimum isn’t an option.
- An early adopter. You’re not intimidated by the latest tech. In fact, you love it!
- Organized. You stay on top of projects, and things rarely fall through the cracks.
- An optimizer. You are constantly looking for a better way to get things done, and you like sharing your ideas.
- Inquisitive. You love asking questions (specifically, “why?”).
The Hiring Process
We take our hiring very seriously—and we hire equally for ability as we do culture fit. The last thing we want is for you to land a job you’re not happy or excited about. That’s not good for you, and it wouldn’t be good for us, either. Here’s a snapshot of what you can expect from our hiring process. Please note steps may vary slightly depending on the position.
Step One: Phone Screen
Step Two: Interview with your direct supervisor.
Step Three: Technical interview (if applicable)
Step Four: Cultural interview
During the interview process, we’ll also ask you to take the Predictive Index Behavioral Assessment™. The Predictive Index measures your most natural behavioral tendencies and overall learning ability. It is not used as a disqualification tool, but rather a way to help us understand overall job fit, create unique interview questions based around your preferences, and ultimately create a better onboarding experience if you inevitably join our team.
Want to learn more about us? Our website is just a hop, skip, and a click away:
Compensation
The expected annual salary range for this role is $65,000-$80,000. Actual compensation within this range will be determined by a number of factors, including but not limited to skills, experience, and qualifications, as well as any applicable employment laws. This salary range is for someone whose permanent address is in the United States.
Benefits
- 100% Remote
- Immediate eligibility for 401K and employer match
- Medical Insurance
- Unlimited PTO
- Paid Parental Leave
- Professional Development
- Company Paid Holidays
Who We Are
At every level, we’re committed to having a culture that rocks. Our team is the most valuable asset we have, and we’re proud to be a diverse, international, and passionate group of people. We live and breathe honesty, kindness, helpfulness, continual learning, and creative problem-solving. All while being 100% remote!
Around the office (i.e., our Zoom rooms), you’ll hear the word “transparency” a lot, and for a good reason; we believe in radical candor. That is, we believe that honesty, openness, and empathy are just as powerful as a hard skill set, and we live that belief at every level of our organization.
Winter International LLC dba Bloom Growth provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form I9 upon hire. Winter International LLC participates in the E-Verify program.
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