The East Valley Coordinator is responsible for the direct implementation and oversight of Frost Valley YMCA’s East Valley Programs. This includes an all girls specialty equestrian summer camp which engages ~60 campers per session, as well as year round initiatives that include school trips, and group and family retreats throughout the non-summer months. Program run from our East Valley Ranch and 515 acre farm camp facility. In addition, this position supports our Community Programs team, including working at our after school program part time from September through May. A principal job function is to ensure that quality service is provided to all participants, families and staff. The East Valley Coordinator will assist with recruiting, program development, staff training, program operations, and evaluation. 

This position requires living on site at camp year round, with room and board provided. It includes rotating and paid overnight ‘on-call’ responsibilities when camp is in session, and when groups are on-site. 

ESSENTIAL FUNCTIONS: 

Program Operations

• Responsible for all aspects of day-to-day camp operations and year round programs in the East Valley
• Responsible to support community programs initiatives, including working at our after school program three afternoons each week
• Assist with barn chores including feeding and daily maintenance of 45 on-site horses and all Equestrian facilities when needed, including snow removal during winter months
• Maintain the highest safety standards for over 55 campers per session in East Valley Ranch summer camp, 30 students in our after school program and for all groups throughout the year
• Participate in and execute recruitment strategy to meet enrollment goals
• Work with Program teams to manage a calendar of recruitment efforts including camp fairs, open houses, info sessions, school and community events,
• Develop and maintain trusting relationships with parents, caregivers, and guests
• Review and respond to camper, family and guest feedback; providing prompt, friendly and informative service to stakeholders
• With guidance from the East Valley Director, manage the East Valley Ranch program budget and maintain supply inventory
• Ensure compliance with Department of Health regulations and American Camping Association accreditation standards
• Any and all other tasks as assigned by the East Valley Director, Community Programs Director,  and Executive Leadership

Program Design 

• Develop program schedules and workshops for school groups and weekend retreats throughout the year. 
  • Retreat groups include scout troops, adventure guides, family groups, fly-fishing and hunting retreats, and specialty equestrian groups
• Collaborate with Activities teams to develop and implement a quality summer camp program schedule and activities
• Create and support a joyful program experience and environment, ensuring programs are executed in ways that are fun, while also encouraging challenge and growth

Staff Hiring and Management

• Recruit and hire a team of ~20 seasonal staff including leadership, international staff, general counselors, and junior counselors (staff aged under 18)
• Supervise a seasonal summer director, who in turn supervises front line staff, providing ongoing coaching and feedback
• Responsible for administrative duties including scheduling, payroll, documentation of staff coaching and evaluation
• Work with Camping Services team to develop and implement staff training for resident camp staff

Organizational Leadership 

• Ensure that Frost Valley achieves the highest standard and meets the mission and goals of the organization
• Embrace the YMCA’s character values of respect, responsibility, caring, honesty.  At Frost Valley YMCA we are inclusive and diverse, caring and connected, honest and respectful, responsible and accountable.

• Must be 21 years of age or older 
• Bachelor’s degree in related field or a minimum of 3 years progressively responsible supervisory experience in a resident camp or recreation setting
• Possess excellent verbal and written communication and organization skills 
• Be a strong leader and be able to work well with a team of others
• Be able to multi-task and handle pressure well 
• Enjoy working with children, teens, families and other staff 
• Knowledge of riding style and previous equestrian experience preferred
• Possess clean, valid US Driver’s License desired
• Certification by a nationally recognized Wilderness First Responder desired. If not, current candidates will be asked to successfully complete courses upon hire

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• The employee must regularly lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• Employee may be required to traverse on rough terrain.
• The noise level in the work environment is usually moderate.

REASONABLE ACCOMMODATIONS STATEMENT:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

FROST VALLEY IS AN EQUAL OPPORTUNITY EMPLOYER

DEADLINE TO APPLY: April 7, 2025

RATE OF PAY: $45,000.00 to $47,000.00 annualized, with significant overtime allowance, plus generous benefits and year-round shared housing 

Exciting Perks and Benefits: Medical/Dental/ Vision insurance effective the 1st of the month, after completing 60 days, Biweekly PTO accruals and sick time, free access to onsite gym, free meals during work hours, 403(b) Smart Saving account accessible immediately upon hire, company paid Life Insurance and Long Term Disability, additional voluntary insurance options such as Short Term Disability