Position Summary

Reporting to the Chief Financial Officer, the Senior Accountant, Budget and Grants, is responsible for managing all pre-award and post-award financial administration for private and government grants. The Senior Accountant, manages grant budgets and ensures compliance with reporting, regulations, federal time and effort certification requirements and required training. Responsible for the preparation of the Institutes’ Facilities and Administrative cost rate and serves as primary contact regarding government financial and compliance audits and the Uniform Guidance audit.

Essential Job Duties

Financial Administration and Compliance

• Manages proposal budgets, pre-award negotiation, submission and tracking of government proposals.
• Coordinates, administers and prepares reports for new awards within the appropriate documentation and recordkeeping guidelines.
• Ensures compliance with federal regulations including federal time and effort certification requirements, required responsible conduct in research training and close out requirements. 
• Negotiates, prepares, monitors and closes sub awards.
• Handles all required financial reports and cash requests.
• Prepares the Facilities and Administrative cost rate and serves as primary contact regarding government financial and compliance audits  

Private Funding

• Supports the Schools and Development in creating proposal budgets for gifts and grants from private donors and foundations.
• Accounts for all private gifts and grants, to ensure accurate and complete accounting of financial data.
• Prepares and distributes financial reports.
• Partners with Development staff to ensure uniformity between the accounting records and the Development database.

Uniform Guidance Audit

• Serves as primary contact for Uniform Guidance audit process. 
• Prepares and submits the Statement of Federal Expenditures report.
• Provides auditors with all requested items, from individual transactions to comprehensive listing of year-to-date detail on each grant.
• Monitors and communicates changes made to the Uniform Guidance compliance supplement.

Budgeting

• Analyzes revenue and expenditure trends for operating grant budgets (private and government).
• Recommends appropriate budget levels, and ensures expenditure control.
• Responsible for the annual budgets for all grants in the preparation and maintenance of departmental budgets. 
• Monitors expenditures, identifies budget variances, and ensures accurate coding of expenses. 
• Creates budget reports for review and identification of budget discrepancies and variances to ensure timely resolution of issues and concerns.

Accounting Operations

• Assists with activities associated with the monthly and annual closing of general ledger grant accounts.
• Supports the preparation of annual financial statements in accordance with established procedures, required review and approval process, and submission deadlines.
• Interacts and coordinates activities with auditors.

All other duties as assigned by the Chief Financial Officer (10%)

Minimum Qualifications

• Bachelor’s degree in accounting, finance or relevant field 
• Seven years of accounting experience
• Proficient with Microsoft Office Suite with expertise in Microsoft Excel
• Command of GAAP (Generally Accepted Accounting Principles) and Uniform Guidance regulations
• Senior level experience with accounting and financial processes (budgeting, financial closure, reporting, etc.)
• Adept in data analysis and forecasting
• Systematic and capable of prioritizing responsibilities with a high degree of accuracy and attention to detail
• Clear and concise communicator with the ability to present complex information effectively

Preferred Qualifications

• Private gift and grant accounting experience in a fundraising organization
• Master’s degree

Supervisory Responsibilities

• Grant Administration Specialist

Working Conditions

• Must be able to remain in a stationary position for prolonged periods of time.

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time. 

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.