The Accounting and Payroll Supervisor will oversee the financial functions of the company, including accounting, payroll, and related compliance tasks. This role involves managing the bookkeeping team, ensuring accurate financial reporting, tax filings, and payroll processing for all WFM companies. The supervisor will also maintain employee records, ensure the timely payment of property taxes, and support tax return preparation. This position requires attention to detail, a strong knowledge of accounting principles, and the ability to manage multiple responsibilities efficiently.

Accounting Responsibilities:

· Supervise the bookkeeping team, ensuring accurate and timely work. Provide coaching and training as needed.

· Audits financial reports to identify discrepancies and irregularities.

· Prepare and review general ledger accounts, monthly/annual financial reports, and journal entries. Identify necessary adjustments for CEO & CFO approval.

· Prepare monthly and annual financial reports and distribute them to management.

· Assist the team members with Accounts Payable, Accounts Receivable, Credit Card Transactions, Sales Tax Reporting and more of the accounting functions.

· Fixed Asset Management, Identification, Recording, and Tracking

· Audit payroll file imports and perform month-end close procedures.

· Quarterly financial reports submission to the financial institutions.

· Collect and send financial data to the CPA for tax return preparation.

· Ensure timely payment of property taxes and the maintenance of business licenses, permits, and government filings.

· Set up new vendors and complete credit applications as needed.

· Assist with special projects as needed.

Payroll Responsibilities:

· Oversee the accurate preparation and documentation of payroll for all WFM companies. Resolve employee pay issues promptly.

· Monitor tax payments and outside agency records for any issues.

· Process wage garnishments and ensure payroll system updates are made accordingly.

· Maintain employee records, ensuring that employee changes are entered correctly and authorized.

· Upload personnel documents to the company system upon receipt.

· Compile and communicate weekly reporting as directed. 

· Notify employees of SSN mismatches annually, perform due diligence steps, and document actions.

· Ensure W-2 tax forms are distributed to employees in a timely manner and correct any returned forms as needed.

· File Unclaimed Property Returns annually and complete all required due diligence steps.

· Other duties as assigned by the CFO or VP of HR.

EDUCATION AND EXPERIENCE

· Bachelor’s degree in accounting or related field, or equivalent combination of education and experience.

· Minimum of 3+ years of accounting experience and 1-3 years of payroll experience, preferably for a company with 200+ employees.

· 3+ years of supervisory responsibility for a small team of bookkeepers or finance staff. 

· Experience in Payroll and/or Human Resources administration is a plus.

KNOWLEDGE, SKILLS AND ABILITIES

· Strong knowledge of accounting principles, financial reporting, and payroll processing.

· Ability to perform complex mathematical computations, analyze financial data, and audit source documents.

· Proficient in Microsoft Office programs, especially Excel.

· Experience with Sage Intacct or similar accounting system; familiarity with payroll software.

· Excellent organizational skills and attention to detail.

· Strong communication skills, with the ability to interact effectively at all levels of the company.

· Ability to maintain confidentiality, exercise discretion, and meet recurring deadlines.

· Ability to work independently with minimal supervision, demonstrating sound decision-making skills in a partially virtual environment.

· Ability to prioritize multiple tasks and remain focused under pressure.

· This role combines essential accounting, payroll, and compliance functions, requiring a versatile and detail-oriented professional who can handle a wide range of tasks while maintaining accuracy and meeting deadlines.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Ability to remain in a seated position for extended periods of time to perform data entry, use the phone, computer workstation and monitor. Manual dexterity to complete clerical type functions, filing duties, work with office equipment is required. Ability to hear, see and communicate verbally to exchange information. Ability to read and write in English to process paperwork and follow up on any actions necessary. Bend, stoop, and occasionally lift objects (up to 10 lbs.).