George School, a Quaker boarding/day grades 9-12 college preparatory school located in Newtown, Bucks County, PA has an opening for a full time Office Manager.  This role will provide administrative support to the Physical Plant department and serve as a liaison between the Physical Plant and campus partners.

Responsibilities

• Review all invoices for the Department and distribute them to appropriate supervisors. Review monthly statements/past due invoices from vendors, contact vendors for missing invoices. 
• Track and report trends in high-cost items for the physical plant department such as utility bills (water/sewer, heating oil, electricity) 
• Serve as back-up administrator for the work order management system, create & assign user roles, and alert Director and PPD Supervisors, if emergencies arise.
• Manage distribution/track all keys issued to faculty and staff; send billing fees to Business Office as needed.
• Oversee the integrated Pest Management sighting log and enter any pest control requests. Work with technicians to gather information; research pest control issues.  Send emails providing information/recommendations to the community.
• Update and distribute the on-campus housing list.  Track pets in all residences on campus. 
• Act as Search Coordinator for the Physical Plant Department. Distribute resumes, schedule/participate in interviews, send interview confirmations/documentation to candidates, coordinate with Human Resources. Update interview questions and job descriptions as needed.
• Track maintenance, repair costs, registrations, and EZ pass for all campus vehicles.
• Enter vehicle registration information for staff and students; issue and log vehicle decals.
• Serve as GS portal administrator for Environmental Stewardship Oversight Committee, Physical Plant Committee, and Safety Committee, creating layouts for content and updating information.
• Maintain necessary office supplies, uniform orders, and office equipment.

• Bachelor's degree preferred. 
• Three to five years’ administrative experience required; some bookkeeping experience preferred.
• Proficient in Microsoft office products.
• Possess strong oral, written, organizational and interpersonal skills.
• Discretion and the ability to maintain confidentiality.
• Commitment to working towards antiracism and developing and practicing cultural competency.
• Commitment to the philosophy of a Quaker educational community and a style consistent with Quaker values.