Rate: Hourly; approximately 24 hours per week (20 onsite Tu-Fri; 4 remote)

Roles: Parish Coordinator; Director of Religious Education; Safe Environment Coordinator

PARISH COORDINATOR RESPONSIBILITIES:

• Triage, response, and redirection of incoming phone and email messages as the point person for parish concerns and questions
• Maintain parish sacramental records and request needed records from other parishes
• Prepare and send end-of-year tax statements
• Scheduling for parish facilities usage
• Annual reporting to the diocesan chancellor for the Official Catholic Directory
• Coordinate wedding planning, contracting, and scheduling
• Coordinate funeral planning and scheduling
• Assist parish groups with communication and parish events
• Maintain schedule of collection counters and set up for weekly counting
• Maintain Our Sunday Visitor file, with online giving and envelopes
• Maintain Parish Data System records, including collection information
• Maintain online giving and interface exports with PDS
• Provide monthly online fees to Bookkeeper
• Register new parishioners and send welcome packets
• Maintain and properly record regular auto drafts and payments for utilities, etc.
• Maintain Tennessee Register records
• Attend Parish Pastoral Council and Finance Council Meetings
• Order parish calendars from Catholic Extension Society
• Order Christmas and Easter flowers, and other altar flowers as needed
• Meet regularly with Insurance Risk Management inspectors
• Help organize and execute parish-wide events
• Purchase and maintain office supplies, including copier and postal machine
• Order cleaning supplies for church cleaner and Women’s Auxiliary
• Maintain TN Certificates of Tax Exemption
• Maintain required permits for elevator and alarm system
• Maintain and curate parish historical archive materials and respond to requests
• Coordinate regular pest control services
• Produce, print, and distribute weekly parish bulletin
• Maintain, update, and enhance parish website
• Curate regular email and parish app communications
• Maintain parish’s online and social media presence
• Maintain and schedule Mass intentions
• Pro-actively improve parish surroundings through regular clean-up, organization, etc.
• Organize occasional production of parish photo directories
• Other duties as assigned

SAFE ENVIRONMENT COORDINATOR RESPONSIBILITIES:

• Represent St. Patrick at diocesan trainings
• Maintain Safe Environment training and compliance for the Parish

DIRECTOR OF RELIGIOUS EDUCATION RESPONSIBILITIES:

• Order resources for Lent and Advent, and other devotionals
• Supervise and ensure successful completion of all religious catechesis for students
• Assist parish clergy with sacramental preparation (baptism, marriage, RCIA)
• Begin recruitment and training of catechists for possible future RE expansion
• Foster, promote, and support small faith/service groups within the parish