Administrative Assistant

Job Summary: The HR Administrative Assistant will provide a wide variety of responsible HR clerical support services relating to personnel functions and programs including, but not limited to the areas of payroll, benefits administration, employee recruiting, retention, training, compensation, record keeping, and employee relations; provides information and assistance to employees regarding HR activities, processes, policies, and procedures; prepares various correspondence; and performs a variety of tasks requiring specialized knowledge related to the area of assignment.

Essential Duties and Responsibilities:

  • Perform variety or responsible clerical, technical, administrative, and office support
  • Provide great customer service, both in person and by telephone
  • Screen and direct telephone calls
  • Answer questions from employees regarding HR issues, rules, and regulations; respond to employment verification requests and other requests for information.
  • Provide general clerical and administrative support; compose and type correspondence related to HR programs; prepare a variety of reports
  • Utilize payroll software to collect, calculate, and enter data
  • Maintains payroll information by following policies and procedures
  • Prepare and assist with employee service awards, job announcements, and advertisements
  • Assist with on-boarding and pre-employment screenings as needed
  • Assist with explaining employment benefits and general terms and conditions of employment to employees
  • Backup for the payroll administrator including, but not limited to entering new hire data, ensuring accurate benefits documentation, and processing payroll
  • Perform a variety of general office support duties; make copies, maintain phone list, ordering office supplies, and creating shipping labels
  • Perform other related duties as assigned.

Physical Demands:

The physical demands described here are the representative of those that must be met by an employee to successfully perform the essential function of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear.The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals to perform the essential functions.

While performing the duties of this job, the employee is exposed to computer screens using keyboard functions and other hand usage.

**The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.The duties listed above are intended only as illustrations of the various types of work that may be performed.The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.


Qualification Requirements

  • High school diploma or equivalent required.  Some college preferred
  • Knowledge of basic human resources functions and procedures
  • Proficient with computer skills; especially Microsoft Office
  • Strong customer service skills
  • Ability to perform a variety of office support with confidentiality in maintaining critical and sensitive information, records, and reports
  • Understand, interpret, and apply general administrative and departmental policies and procedures
Powered by