Salary Range: $60,000 – 65,000
Business Unit: Finance
Reports To: Chief Financial Officer
Posted: September 16 – 30, 2020
Funding status: Admin
About Philadelphia Works, Inc.
Philadelphia Works, Inc is the City’s Workforce Development Board. We are a quasi-public, non-profit organization serving both career seekers and employers.?We invest public resources in a variety of workforce solutions.?These solutions connect Philadelphia residents with employment and training opportunities and help employers find, grow, and retain local talent. For more information about our dedicated board members and staff, workforce news, labor market data, services, innovative initiatives, and current opportunities to connect, please visit www.philaworks.org.
This position is responsible for reviewing and evaluating the grantee’s system of internal accounting controls and accounting system relative to the administration of grant funds. Responsibilities include making recommendations for the corrective actions and/or improvement of internal controls, the accounting system and application of grant and contract funds. This position is also responsible for preparing statistical and narrative reports, analyzing and interpreting client data as it relates to performance goals. Perform analytical work involving the evaluation of budgets to ensure funding is available to support the needs of the program and that expenditures are consistent and in compliance with policies of the Department of Human Services (DHS), the Workforce Innovation & Opportunity Act (WIOA) and Philadelphia Works. Ensure all contract requirements are adhered to and quality standards are met particularly contractor employment performance benchmarks.
This position will be responsible for the following duties:
• Review vendor’s accounting for compliance with GAAP and relevant OMB Circulars and contract covenants.
• Audit documents in support of the grant accounting.
• Review pertinent documents necessary to determine if an audit trail exists for all records and transactions.
• Prepare working papers that record and summarize findings from each subcontractor audit: include scope of audit, financial conditions and application of funds.
• Discuss and explain deficiencies to appropriate grantee management and Philadelphia Works.
• Prepare detailed report of audit findings and make recommendations for corrections of unsatisfactory areas and improvement in operations.
• Work independently with contractors.
• Evaluate contractor expenditure and accruals and make recommendations for adjustments.
• Analyze, review and make recommendations on budget proposals submitted by subcontractors.
• Perform statistical analysis of spending patterns among grants, programs and/or contractors.
• Prepare monthly and quarterly (as needed) reporting packages and related budget data for internal and external customers.
• Prepare detailed ad hoc reports for management and external agencies.
• Prepare, review and monitor budgets and contracts for accuracy and adherence to Federal and State regulations, Philadelphia Works policies and procedures.
• Research, analyze, and resolve contracting/invoicing issues in coordination with subcontractors and internal departments such as the grant issuing department, Finance, and Business Engagement.
• Prepare monthly status/activity reports, as well as provide statistical/fiscal data as required.
• Provide technical assistance to vendors regarding all applicable regulations.
• Perform other job related duties as assigned.
Bachelor’s degree in Accounting, Business Administration or other related field with a minimum of 2-3 years of accounting experience and at least 2 years’ experience in external auditing of general ledger systems (internal auditing may be acceptable).
Or, any combination of education and experience determined to be acceptable.
Additional Eligibility Qualifications
• Proficient with Microsoft based products and other computerized accounting systems
• Expert skills in Excel
• Working knowledge of allowable cost allocation methods
• Excellent communication, organizational and interpersonal skills
• Familiarity with non-profit organizations and grant accounting
• Working knowledge of OMB Circulars 2 CFR 200
• Ability to perform complex and detailed analysis of financial data
• Ability to meet deadlines
• Must have valid driver’s license and ability to travel throughout the city and surrounding area
• Ability to interact effectively with various levels of staff, management, government officials, and the public
What We Offer
Philadelphia Works offers qualifying full time employees with a competitive benefits program including medical, dental, vision, 401(k), tuition assistance, life and disability. We also offer company paid vacation, personal and sick leave days.
Equal Opportunity Employer
Philadelphia Works is an equal opportunity employer and complies with all laws prohibiting discrimination based on race, color, religion, sex (including pregnancy, childbirth and related medical conditions, transgender status, and gender identity), gender, creed, age, national origin, ancestry, familial status, religion, physical or mental disability, veteran status, sexual preference, political affiliation, or any other basis protected by federal, state or local laws, in all matters pertaining to recruitment, selection, compensation, training, advancement and promotion, retention, discipline, and termination.