Summary: 

 Handles administrative duties in new product order process. Works with stylist to determine how Custom projects will be handled, organizes correspondence with mills-initial request, follow up, and prepares samples to be sent to Contract Dept contact, sales rep, and/or customer. Will assist in sourcing for packages and alternate/sub requests sent in by the salesforce or internal departments. May assist in ordering memos to organize memo bins for Contract salesforce. 

Essential Duties and Responsibilities:

Job Duties as directed by Stylists: 

• Works with vendors, customers, and Contract salesforce, an administrative capacity.
• Send labeled, identified samples to mills and customers.
• Make standard files for all new fabrics.
• Name, number and label fabrics in book rotations.
• Hangs sales analysis on wall
• Works with the mills and the purchasing dept when there is a change in manufacturing for an item, ensuring smooth completion of order process in its entirety. 
• Requests sales printouts, does preliminary analysis and organizes for stylist.  
• Helps process orders.
• Organize incoming mill samples.
• Handle quality issues with mills.
• Aid in process of evaluating mill discrepancies.
• Reads and routes incoming mail.
• Prepares routine correspondence.
• Files and tracks Contract customs.
• Files correspondence and other records.
• Answers telephone and give information to callers or routes call to appropriate official.
• Places outgoing calls.
• Make copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail.
• Orders and maintains supplies, and arranges for equipment maintenance.
• Special projects either assigned or approved by the Vice President of Product Development.
• Provide other departments assistance as required.
• Must be able to walk between Fabricut buildings.
• Use materials and equipment effectively
• Follow departmental and corporate policies
• Performs other duties as assigned
• Job duties are subject to change as directed by management

All duties are essential.

Qualifications:

• High School diploma or equivalent plus some college required and/or equivalent experience
• 3-5 years of high-end administrative experience in a fast paced environment.
• Proficient in Microsoft Word, Excel, Outlook and Internet usage.
• Thorough with strong proofreading ability.
• Proficient typing skills.
• Understand fabric in order to properly label face and direction.
• Ability to understand custom forms and specification sheets.
• Must be able to handle stress.
• Ability to work effectively with others.
• Must be multi-tasked and a good organizer.
• Display reasoning ability and independent judgment.
• Excellent communication skills.
• Good writing and language skills.
• Superb interpersonal skills.

Physical Requirements:

The essential functions of this position include, but are not limited to the following:

In terms of an 8-hour workday, this position requires:

• 6 hours sitting
• 2 hours standing

Activity: This following shows the actual time spent on each activity for this position.

• Bending/Twisting – Up to 2 hours
• Reaching – Up to 2 hours 
• Lifting – Up to 2 hours
• Pushing/Pulling - 2 hours
• Speaking – 4 to 6 hours
• Writing – 2 to 4 hours
• Typing or CRT Inputting – 2 to 4 hours
• Filing – Up to 2 hours
• Climbing – Up to 2 hours
• Reading – 4 to 6 hours
• Driving – 0 hours

The following activities are essential in your job function.

• Hearing – 6 to 8 hours
• Seeing – 6 to 8 hours

Lifting is essential in your job function.

• Up to 10 lbs. – Up to 2 hours 

Repetitive foot movement such as operating foot controls.

• Both feet – Walking between buildings

Your job requires you to use your hands for repetitive action.

• Simple Grasping – Up to 2 hours
• Firm Grasping – Up to 2 hours
• Fine Dexterity – Up to 2 hours

In your job, you may be around the following working conditions. 

• Exposure to dust, fumes and/or gases – 2 to 4 hours
• Exposure to noise – 2 to 4 hours

The specific statements shown in each section of this description are not intended to be inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.