Powder is a year-round resort and real estate development project nestled throughout 12,000 acres in the Wasatch Mountains of Northern Utah. We are striving to be the premier place of being and doing, a destination that fuses outdoor recreation with a cultural and hospitality program that connects visitors with a deeper sense of self and purpose. Our core values come to life in a unique and natural setting of unparalleled beauty.

We’re looking for Big-Hearted Champions who are passionate about outdoor recreation, art, and meaningful connection. Together, we're crafting a one-of-a-kind, multi-season destination that seamlessly blends outdoor art, exhilarating recreation, and exceptional hospitality. If you’re an enthusiastic, caring team player who strives for excellence—and always tries to do the right thing, even when no one is watching—you’ll fit right in at Powder.

We Are:

Big-hearted: passionate, warm, joyful, and generous. 

Champions: tenacious, intolerant of mediocrity, and constantly seeking feedback. 

These values make us who we are and help drive us to fulfill our purpose: to spark wonder!

Our Commitment to Equality:

Together we are one team, not an "us vs. them" mentality. We are focused on being a progressive employer with pay equity, inclusion, while building diverse teams. 

Appearance Guidelines:

Well-groomed facial hair, tasteful visible tattoos, and minimal facial piercings are acceptable.

Perks of Joining Our Big-Hearted Champions: 

• Health, Vision, Dental Benefits
• 401K Plan and company match
• Employee Assistance Program 
• Generous Paid Time Off 
• Company provided Life Insurance & Short-Term Disability 
• Seasonal Ski & Summer Passes for self, self & dependents + Buddy Vouchers
• Life Style Spending Account
• Education Assistance
• UTA Ski Bus Pass and Employee Shuttle Service 
• Powder Mountain Retail/Rental Discount and On-Mountain F&B Discounts
• Powder Mountain Snowsports School Discounted Lessons
• Access to Expertvoice.com, Outdoorly.com, Outdoor Prolink and partner discounts.
• Powder Mountain on-snow uniform for specific roles.
• Free On-site Gourmet Employee Lunches
• New Modern Office with Indoor/Outdoor Meeting Spaces

Position Overview:

We are seeking a highly organized and detail-oriented individual to join our team as a Construction Project Administrator. This position supports the Development and Construction (DevCon) team with a variety of administrative and coordination tasks, including document control, contract management, and monthly billings. 

Responsibilities include assisting with subcontractor and supplier invoices,  ensuring compliance with project documentation and financial requirements. The role also involves managing project setup in Procore, coordinating with contractors to maintain accurate records, tracking invoices, overseeing residential invoicing, and other tasks as assigned by the CDCO.

The position requires time both in the office and on-site at active construction areas, so candidates must be comfortable working on the mountain and in the field.

The ideal candidate will demonstrate exceptional communication and strong problem-solving and time management skills, and the ability to handle sensitive information with discretion. Knowledge of construction industry processes and nomenclature is highly desirable.  A proactive approach and attention to detail are essential to ensuring accurate documentation and timely completion of tasks.

If you thrive in a fast-paced environment and are passionate about supporting a cohesive, well-managed community, we encourage you to apply for this rewarding opportunity.

Key Responsibilities:

Financial & Contract Management  

• Process and track invoices, purchase orders, and subcontracts.
• Ensure project invoices are coded correctly and processed through the workflow approval system in a timely manner.
• Assist in managing project budgets, tracking expenses, and allocating costs to proper budget codes.
• Ensure compliance with contracts and assist in negotiating and processing change orders.
• Track subcontractor insurance, certifications, and other compliance documentation.

Documentation & Compliance 

• Manage, file, and organize all project documentation, including plans, reports, change order requests, and vendor submittals.
• Gather and track lien waivers and required backup documentation.
• Maintain accurate records of change orders and update Procore and related systems accordingly.
• File and manage State Construction Registry (SCR) Prelims for each project, ensuring all filings comply with state regulations and project timelines.
• Manage the Admin page in Procore monthly to ensure accurate and up-to-date reporting.

Communication & Coordination 

• Facilitate effective communication between project teams, subcontractors, clients, and vendors.
• Participate in project meetings by creating agendas, taking detailed minutes with action items, and distributing updates to stakeholders.
• Provide timely project updates to ensure efficient workflows and accountability across teams.

Administrative & Logistical Support 

• Assist with project planning, including schedule creation and progress tracking.
• Manage project correspondence and maintain organized records.
• Coordinate travel and other logistical needs for the DevCon team.
• Help coordinate the bidding process and assist with vendor and subcontractor selection.

Track material purchases, deliveries, and inventory of supplies and PPE equipment.

Requirements and/or Qualifications:

• Associate’s or Bachelor’s degree in Construction Management, Business Administration, or a related field (preferred but not required)
• Minimum of 2 years of administrative experience in the construction industry with strong knowledge of construction workflows and compliance requirements
• Proficiency in Procore project management software
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Suite (Gmail, Drive, Docs, Sheets, etc)
• Strong organizational and time management abilities, with impeccable attention to detail and accuracy, and the ability to manage multiple tasks.
• Excellent communication skills, both written and verbal 
• Strong problem-solving skills, with the ability to work independently and collaboratively as part of a team
• Ability to work in a fast-paced environment
• Experience in and around a construction jobsite
• Ability to handle confidential information with discretion and integrity