The Coordinator of Board Management serves as the key point of communication and coordination between GMHC’s Leadership Team, Executive Management, Board of Directors (BOD) Chairperson, consultants, and partners. This individual will provide administrative support for board activities and projects.

ESSENTIAL JOB FUNCTIONS

The Coordinator of Board Management will be responsible for the following duties:

Board Engagement & Governance Support

• Serve as the primary communication liaison between the Board Chairperson/Vice-Chairperson and Executive Staff.
• Prepare and distribute board meeting materials, reports, agendas, and minutes.
• Prepare and set up BOD meetings, events, functions.
• Support BOD committees.
• Track and follow up on board action items and projects.
• Assist with on boarding and orientation for new BOD members.
• Provide administrative support for Board development, training, and fundraising.

Housing Development Coordination

• Function as liaison between internal teams and external housing developers, consultants, and community partners.
• Monitor progress of housing development projects.
• Provide administrative support with grant writing, applications, and reporting related to housing initiatives.
• Assist in planning, permitting, community engagement, and compliance efforts.
• Ensure alignment of BOD activities/projects with organizational mission and strategic plan.

Strategic & Administrative Support

• Conduct research, prepare briefing documents, and draft communications for leadership and the BOD.
• Maintain project timelines, dashboards, and records of Board projects, activity and initiatives.
• Assist in evaluating potential housing development opportunities and partnerships.
• Support fundraising and advocacy efforts related to housing projects/initiatives.

EDUCATION AND CERTIFICATION

• Minimum of 2 years of appropriate and solid work history that demonstrates the ability to perform the required tasks.
• Bachelor’s degree is preferred, particularly in areas that impact the performance of required tasks.

SPECIAL SKILLS AND KNOWLEDGE

• Bilingual in Spanish is strongly preferred.
• Strong cultural competency and ability to engage effectively with diverse communities.
• Excellent communication and interpersonal skills, with the ability to manage multiple priorities and deadlines in a dynamic environment.
• Exceptional organizational skills and attention to detail.
• Proven ability to interpret, synthesize, and present complex information to a range of stakeholders, including senior leadership, board members, and external partners.
• High level of professionalism, sound judgment, and discretion in handling sensitive matters.

TECHNICAL SKILLS 

Microsoft Office Suite - Intermediate to advanced proficiency in the following suite applications: 

• Word: Skilled in document creation, formatting, and collaborative editing.
• Excel: Proficient in data entry, spreadsheet management, use of formulas, pivot tables, and creating visual data representations.
• PowerPoint: Experienced in designing clear, engaging presentations tailored to varied audiences.
• Outlook: Efficient in managing email communications, scheduling meetings, and coordinating calendars.

Project Management Software

• Preferred knowledge or the ability to learn the project management tool Asana to track progress, assign tasks, manage timelines, and collaborate across teams.
• Preferred knowledge or the ability to learn CRM and Database Systems: customer relationship management (CRM) and database systems such as Salesforce, Raiser’s Edge, or similar platforms, maintaining accurate records, generating reports, and leveraging data to support outreach, development, and compliance efforts.

Digital Communication Tools

• Strictly required ability using Zoom, Microsoft Teams, and other virtual platforms for meetings, presentations, and collaboration.

WORK ENVIRONMENT & SCHEDULE

This is a hybrid role that requires both in-office and remote work, as outlined by the BOD Chairperson. Schedule flexibility is essential, including:

• Availability to work occasional evenings, especially on Tuesdays and Thursdays.
• The ability to occasionally work weekends, particularly on Saturday, as required based on Board or organizational needs.
• Mandatory participation in the annual AIDS Walk New York event, and all agency fundraiser events.

PHYSICAL DEMANDS

While carrying out the responsibilities of this role:

• This position primarily involves sedentary work, including extended periods of sitting, video conferencing, and computer use.
• Must be able to navigate a standard office environment and participate in occasional in-person meetings or events.
• Requires sustained attention and mental concentration to analyze information, solve problems, and manage concurrent projects under tight deadlines.

GMHC supports a racial and gender-diverse environment which contributes to a positive and inclusive atmosphere. Working at GMHC requires a demonstrated awareness of and commitment to the concerns of the breadth of the communities that we serve and seek candidates dedicated to promoting equity and social justice within our community.