Summary

This position provides essential support to the organization by performing a variety of tasks within the Mail Room and Purchasing Departments. The role ensures timely and accurate handling of mail, supplies, and purchasing activities to maintain smooth operational workflows.

Essential Functions

Mail Room

1. Process courier bags to and from branches promptly and accurately.
2. Open and sort all incoming mail from the U.S. Post Office under dual control with the Mail Processing Specialist from Electronic Services; distribute accordingly.
3. Collect mail from all departments and branches at 1351 Harter Parkway (HQ) at least twice daily.
4. Deliver mail and supplies throughout 1351 Harter Parkway as needed.
5. Prepare all outgoing mail with correct postage and ensure timely dispatch.
6. Process returned mail items and update accounts with “Bad Address” status as appropriate.
7. Monitor postage meter and request additional funds when balances are low.
8. Maintain accurate mail room logs and reports.
9. Assist employees with sending and tracking letters/packages via FedEx.
10. Maintain adequate stock of U.S. postal documents (e.g., certified mail slips, priority mail envelopes).
11. Answer the door for deliveries and ensure proper handling.
12. Perform additional duties as assigned.

Purchasing

1. Fulfill branch and department supply orders and ship through appropriate delivery systems.
2. Check in and stock incoming supplies; maintain organized inventory.
3. Update and maintain supply inventory tracking sheets.
4. Enter branch and department inventory and records retention data into Access.
5. Keep supply room and marketing storage areas neat and orderly.
6. Prepare purchase orders and regularly negotiate pricing with vendors.
7. Assist with upkeep and maintenance of equipment and company vehicles.
8. Provide prompt, courteous service to branches and departments.
9. Manage all credit accounts assigned under your name and Sierra Central Credit Union responsibly.
10. Prepare purchasing reports, analyze trends, and provide forecasts as requested by management.
11. Perform additional duties as assigned.

Required Skills and Abilities

1. Strong verbal and written communication skills.
2. Excellent organizational skills and attention to detail.
3. High level of accuracy with numerical data.
4. Proficiency in Microsoft Office Suite, including Excel and Word.
5. Ability to work effectively with employees and vendors.
6. Flexibility to adapt to changing schedules and priorities.
7. Self-motivated and able to work with minimal supervision.
8. Ability to perform well under pressure and meet multiple, sometimes conflicting deadlines.
9. Demonstrated cooperative and professional behavior with colleagues and supervisors.

Education and Experience

1. High School diploma or equivalent

Physical Requirements and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. Prolonged periods of sitting at a desk and working on a computer – 7 to 8 hours per day.
2. Light lifting, carrying, pushing and/or pulling objects up to 25 lbs.
3. Intermittent walking and bending.
4. General office environment: works generally at a desk in a well-lighted, air-conditioned cubicle/office, with moderate noise levels.  

Compensation Range

The company anticipates offering  an hourly range between $21.15 and $28.63 for this position at the time of hire. This range includes base salary (or hourly wages) and does not include possible overtime for non-exempt employees or any applicable performance-based incentives or commissions.

Annual Merit Increase

Employees are eligible for a discretionary yearly merit-based salary adjustment, based on individual performance and company results.

Comprehensive Benefits Package

We provide a robust benefits package designed to support your health, financial security, and work-life balance including:

• Medical, Dental & Vision Insurance options
• Voluntary Lines including hospital indemnity, accident, and critical illness policies
• Company Paid HRA (with enrollment in certain health plans)
• Company Paid Basic Term Life Insurance
  • Coverage at 2× annual base salary, up to a maximum of $500,000 for full-time employees
  • $25,000 for part-time employees
• Company Paid Long-Term Disability Insurance for Full-Time Employees
• Company Paid Telehealth Services Membership (Teladoc)
• Company Paid Employee Assistance Program (EAP)
• 401(k) Retirement Plan
  • Employer-funded safe harbor contribution of 3% of employee's eligible earnings
  • Discretionary employer match on employee contributions 
• Flexible Spending Accounts
  • HSA
  • Medical FSA
  • Dependent Care FSA
  • Limited Purpose FSA
• Paid Time Off
  • Vacation accruals based on status and tenure within company
  • 12 sick days accrued annually for full-time employees
  • 1 hour for every 30 hours worked for part-time employees
  • 11 paid holidays (eligible after 90 days of employment)
• Travel Expense Reimbursement
  • All necessary and work-related travel expenses will be reimbursed in accordance with company policy

The preceding list of duties does not include all tasks and responsibilities that may be required with this position. Additional tasks may be assigned, as departmental and operational needs require.