Job Title: Assistant Director for Diaconate Formation

Department: Bishop’s Office

Reports To: Director of the Permanent Diaconate

FLSA Status: Non-Exempt, 15-30 hours per month, part time

Created: March, 2025

Role Specifics (in compliance with Department of Labor FLSA policies):

· Position: Assistant Director for Permanent Diaconate Formation

· Status:  Non- Exempt, 15-30 hours per month, part time 

? Supervisor: Director of the Permanent Diaconate

? Faith: This role requires a practicing Catholic in good standing with the Church

Essential Job Functions: 

This role will support the Bishop’s vision for the Permanent Diaconate by:

? Facilitate/teach select formation sessions and small group experiences during the 5 year Formation process

? Participate in the assessment of Inquirers, Aspirants & Candidates throughout the Diaconate Formation process

? Coordinate the Pre-ordination Formation Team 

? Vocations promotional support

? Support recruitment and application efforts

Position Responsibilities:

1. Facilitate/teach select formation sessions and small group experiences during the 5-yr Diaconate Formation   process.

a. Prepare and present/facilitate 2nd Saturday formation sessions in the diocese. 

b. Prepare and present/facilitate remote, virtual one hour formation sessions those in formation

2. Participate in the assessment of Aspirants and Candidates

a. Help Director of Formation establish a schedule and questions for mid and end-of-year reviews

b. Participate in all assessments during pre-ordination formation

c. Manage all records related to assessments and to the overall work of formation

3. Coordinate the Pre-ordination Formation Team 

a. Work with Director of Formation to schedule Formation Team meetings, set agenda, take notes, and 

send out reminders/action items

4. Vocations promotionnel support.

a. Coordinate with the Director of the Diaconate and Deacon Advisory Board to develop and execute an annual vocations promotional plan.

5. Support recruitment and application efforts

a. Support the coordination and execution of St. Lawrence dinners

b. Schedule and participate in Deacon awareness presentations in parishes 

c. Participate in the intake assessments of applicants

Essential Relationships

· Director of the Permanent Diaconate

· Director of Permanent Diaconate Formation

· Vocations Office 

Competencies  

Quality/Quantity: uses technology to increase productivity; demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; completes work in timely manner; strives to increase productivity.

Job Knowledge: competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments and uses resources effectively; requires minimal supervision; displays understanding of how job relates to others.

Workplace Ethics: treats people with respect; inspires the trust of others; works ethically and with integrity; maintains confidential information; supports teachings and mission of the Catholic Church.

Communication: expresses ideas and thoughts verbally and in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods; listens and gets clarification.

Group Work: leads effective group meetings; delegates effectively; and works with colleagues collaboratively

Dependability: responds to requests for service and assistance; follows instructions, responds to management’s direction; takes responsibility for own actions; commits to doing the best job possible; keeps commitments; meets attendance and punctuality guidelines. 

Planning/Organization prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; works in an organized manner.

Education:

· Theology or pastoral studies certification or undergraduate degree

Preferred Skills:

· Fluency in both English and Spanish

· Effective planning, organizing, directing and administration skills

· Small group facilitation 

· Teaching and presenting

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions and outside weather conditions. The noise level in the work environment is usually moderate. 

This position is required to travel multiple times per year to formation weekends at academic institutions and other work-related conferences. This position works evenings and weekends as needed.