School Mission Statement & Profile

Founded and rooted in the Gospel values of the Catholic Church and the charism of the Sisters of St. Joseph of Carondelet, the Academy of Our Lady of Peace (OLP) empowers young women in an innovative learning environment that honors the individual while fostering community and develops faith-filled leaders dedicated to the “love of God and the dear neighbor without distinction.”

OLP is a school of approximately 750 students, committed to creating a diverse and inclusive educational community. The school emphasizes 21st-century learning, academic excellence, and the development of leadership skills. Our professional culture values collaboration, lifelong learning, and a growth mindset. Students are encouraged to actively participate in the school community, and OLP graduates are prepared to make a positive impact in STEAM fields and beyond.

Position Overview

The Accounts Receivable Accountant is a non-exempt,  full-time on-site position. The Accounts Receivable Accountant at the Academy of Our Lady of Peace (OLP) is an integral team member of the Business Office.  This position is responsible for accounting functions, ensuring accurate and timely financial information.  Creates financial transactions that include posting information to accounting journals, worksheets, and accounting software systems.  The Accounts Receivable Accountant manages all aspects of accounts receivable management, including but not limited to tuition and reconciling accounts.  

Essential Responsibilities

• Record revenue from all sources and provide accounting support .
• Record and manage tuition and fee payment, collection and recording in the general ledger and FACTS (subledger)
• Oversee enrollment of students including collection of tuition contracts, ensuring tuition accounts set up and collection and recording of registration fees.
• Communicate with Admissions departments regarding the status of returning students during re-enrollment
• Review annual enrollment contracts and adjustments for completeness and ensure accurate billing of all tuition related revenue.
• Onboard new family tuition agreements and track tuition assistance grant awards
• Parent contact for collections, billing issues and tuition and fees.
• Apply annual payer discounts, tuition assistance and/or scholarships to FACTS accounts (subledger) and record in the general ledger.
• Ensure that the school tuition delinquency policy is enforced and maintain tuition write offs to a minimum
• Process, collect and record all incidental revenue in the GL for all school fees – summer school, athletics, enrichment camps, transportation etc.
• Maintain donation, grant and pledge accounting and recording of revenues as restrictions are satisfied in accordance with GAAP
• Complete aging and analysis reports monthly
• Support tuition assistance process, preparing schedules, worksheets and recording in systems.
• Assist with tuition assistance application review and awards

General Accounting

• Record cash receipts including cash, checks, credit card and ACH.
• Responsible for deferred tuition amortization entries and deferred tuition assistance in the GL
• Prepares entries, daily bank activity including recording cash receipts, credit card deposits, wire transfer and ensuring coding is accurate and reconciles supporting documents.
• Reconcile all credit card deposit activity to the bank statements, close to appropriate revenue account and post to the GL. Process all credit card refunds and issue transaction and reconciliation records.
• Record cash, checks, tuition FACTS remittance, stock donations, ACH and wire transfers in the GL.
• Coordinate with Advancement Office to ensure all gifts and pledges are accurately accounted for (restricted/ unrestricted gifts)
• Assist with month end close with documentation and reconciliations
• Assist with annual audit, including preparation of year end schedules, reconciliation and PBC list.
• Provide accurate and timely financial reporting as required.
• Prepares and maintains records to ensure accounts are justified and reviews accounting information to identify and resolve inaccuracies or imbalances. 
• Contributes and assists in maintaining internal controls to keep the accounting and financial processes of the school to comply with regulation, best practices and ensure accurate financial accounting.
• Assists in projects and duties as necessary to meet the ongoing needs of the organization.        
  

Qualifications

• Bachelors’ Degree, preferably in Accounting or Finance from an accredited school/university
• Minimum 3 years’ experience: in accounting/finance
• Non-Profit/Independent School industry experience preferable.
• Experience in Blackbaud Financial Edge NXT strongly preferred.

Skills & Abilities

• Ideal candidate must demonstrate ability to think critically, problem solve and communicate clearly in collaborative environment
• Strong Interpersonal and technological skills with excellent organizational and administrative skills with high attention to detail.
• Maintain discretion and appropriately handle confidential or sensitive information
• Strong technology skills necessary to navigate software data integration and reporting and major accounting system experience.
• Proficient in Microsoft Excel & Word. 
• Excellent written and oral communication skills; read and interpret data, information, and documents.
• Ability to analyze and solve problems using math and mathematical reasoning.
• Thrives in working in a team-driven environment.
• Interact with School faculty/staff and other organizations with a focus on customer service.

Required Documents & Pre-Employment Requirements

Applicants must submit a cover letter, resume, and two professional references from current or former supervisors. Candidates must also provide official transcripts, a current negative TB test result or TB Risk Assessment Questionnaire, complete required training, and successfully complete Livescan fingerprinting. Employment is contingent upon obtaining fingerprint clearance from the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI).

The Academy of Our Lady of Peace (OLP), located at 4860 Oregon Street, San Diego, CA 92116, is in an area that may experience earthquake activity and is near a low flood zone. For more information on potential natural hazards, please visit the California Governor’s Office of Emergency Services at https://myhazards.caloes.ca.gov/.

Fair Chance Act Compliance

OLP will consider qualified applicants with a criminal history in accordance with the California Fair Chance Act. You are not required to disclose your criminal history or undergo a background check until after a conditional job offer has been made. If a background check reveals information that OLP believes is directly related to the position, you will have the opportunity to explain the circumstances, provide mitigating evidence, or dispute the accuracy of the report. For more information, visit https://calcivilrights.ca.gov/fair-chance-act/.

Equal Opportunity Employment

The Academy of Our Lady of Peace is an Equal Opportunity Employer and is committed to creating an inclusive environment where all qualified applicants receive equal consideration for employment. OLP prohibits discrimination and harassment based on race, color, religion, sex, gender identity, gender expression, sexual orientation, national origin, disability, age, genetic information, marital status, veteran status, or any other protected characteristic under federal, state, or local law.