Job Summary:

Perform administrative duties required to carry out the priorities of the GABC Missions Team. 

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Answer, screen, and route incoming phone calls in a professional and timely manner. 
• Distribute in-office mail to Missions Team.
• Respond promptly to emails, including those sent to the missions@gabc.org inbox.
• Assist with Benevolence Ministry phone calls and requests. 
• Coordinate hospitality needs including accommodations, meals, and scheduling for visiting guests.
• Prepare check requests for Missions Team.
• Manage credit card transactions related to mission trips, merchandise, and other missions-related purchases. 
• Monitor and replenish office supplies, ensuring necessary resources are always available.
• Reconcile and prepare credit card statements for the Missions Team. 
• Manage Missions Team office calendar, ensuring alignment across staff, events, and trips. 
• Maintain and coordinate the Missions Pastor’s calendar, including scheduling meetings and informing the Missions Pastor of upcoming meetings and events. 
• Coordinate meal arrangements for Missions gatherings and events. 
• Manage all Missions reservations in ROCK.
• Manage the scheduling and usage of the Missions House for guests and ministry events. 
• Provide administrative support as needed for Prison Ministry.
• Assist with updating/maintaining trip information in Managed Missions, entering payments for participants, and tracking trip costs.
• Prepare agenda for weekly team meetings.
• Assist church members/volunteers as needed.
• Provide on-site support for missions-related events as needed. 
• Serve as a flexible and collaborative administrative partner to the Missions Team, providing assistance as needs arise. 
• Maintain a high level of discretion, professionalism, and confidentiality in all responsibilities. 

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Required Skills/Abilities: 

• Excellent verbal and written communication skills. 
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail. 
• Excellent time management skills with a proven ability to meet deadlines. 
• Strong analytical and problem-solving skills. 
• Flexibility and ability to prioritize tasks. 
• Ability to function well in a high-paced and at times stressful environment. 
• Proficient with Microsoft Office Suite or related software. 
• Must pass criminal and sexual misconduct background checks. 

Education and Experience:

• High school diploma or equivalent.
• At least two years related experience required. 

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer. 
• Must be able to lift 15 pounds at times.  

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO Statement:

Green Acres Baptist Church an equal opportunity employer. All applicants will be considered for employment without attention to race, color, sex, national origin, veteran, or disability status.