The purpose of the Office Associate is to accurately enter information into SECO’s and our customers’ systems, telecommunication activities, and support internal and external customers. 

Essential Duties and Responsibilities: Other duties and responsibilities may be assigned.

1. Accurately update inbound load information into multiple systems for inbound shipments.
2. Update completed inbound loads within multiple systems. Shortages, overages, damages, and other information should be properly notated and updated.
3. Entering and tendering outbound loads into multiple systems. Partially loaded outbound trailers are to be updated as well.
4. Maintain reports and spreadsheets throughout the day and submit them internally and to the customers, if required.
5. Promptly and courteously answer phone calls, assist caller, and transfer calls to the appropriate party or department.
6. Reporting findings and general notes on daily processes to their manager/supervisor.
7. Report any malfunctioning equipment or programs to their manager/supervisor.

 Working Conditions

1. Ability to sit and type at a computer station for long periods of time.
2. Ability to operate/use call center style telephone.
3. Ability to lift up to 10 lbs.
4. Ability to work in fast paced environment.
5. Shift: Second Shift: 4:00 pm - 1:00 am or until; Monday through Friday

Must be able to execute all the above functions and meet all the above demands safely, posing no threat to themselves or those around them while doing so, and must willingly comply with applicable safety regulations in the completion of all work.

1. 0 - 2 years of experience in freight consolidation and/or shipping and receiving environment, or related field is desired. 
2. High school diploma or equivalent preferred.
3. Must be detail oriented and accurate along with the ability to multi-task.
4. Must be able to demonstrate basic typing and computer skills. These should include checking and sending emails, ability to use Microsoft Excel and Word, answering and transferring phone calls, electronic document filing, and office machine operation.
5. Familiarity with AS400 and PC applications.
6. Excellent verbal and written communication skills.
7. Must be able to work in a team environment and support other team members. 
8. Takes pride in doing good work, has a positive attitude, and promotes SECO’s fundamentals.
9. Ability to prioritize tasks and manage time efficiently and effectively.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.