Summary

The Office Experience Coordinator is responsible for supporting the daily operations of the Bethesda office and ensuring a professional, welcoming, and well-organized workplace environment. This role serves as the primary point of contact for employees, visitors, and vendors, while coordinating office logistics, meetings, and general administrative functions. The position requires strong organizational skills, attention to detail, professionalism, and a positive, service-oriented approach. The ideal candidate brings a high level of energy and presence, contributing to a productive and engaging office atmosphere.

Role and Responsibilities

Front Desk & Office Administration

• Serve as the primary point of contact for employees, visitors, and vendors
• Greet and assist visitors; manage guest check-in procedures
• Receive, sort, and distribute mail and deliveries
• Maintain organization and cleanliness of common areas, kitchens, conference rooms, and supply areas
• Monitor and replenish office supplies, snacks, and beverages

Office Operations & Vendor Coordination

• Serve as liaison with property management
• Coordinate office vendors, including catering, maintenance, supplies, and parking
• Submit and track maintenance and service requests
• Assist with office moves, workspace adjustments, and furniture orders
• Process vendor invoices and coordinate payment with accounting

Meeting & Event Coordination

• Coordinate logistics for internal meetings and team gatherings
• Reserve meeting space and arrange room setup
• Coordinate catering and hospitality services
• Prepare meeting materials and supplies
• Support day-of event logistics to ensure smooth execution

Culture & Workplace Support

• Support planning and execution of team activities and office events
• Coordinate venue reservations and dining arrangements
• Prepare welcome materials for visitors and new hires
• Contribute to maintaining a positive and professional office environment

Qualifications and Education Requirements

• 1–2 years of experience in office administration, reception, hospitality, or customer service
• High school diploma or equivalent

Preferences

• Associate’s or Bachelor’s degree
• Experience supporting office operations in a corporate environment
• Experience coordinating meetings or internal events

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is a largely sedentary role; however, some standing, walking, bending, and reaching may be required. Regularly operates in an office or home office setting which involves utilizing a computer, mouse, keyboard, and occasionally operates other standard office equipment, such as printer, copier, phone. Travel may be required by either car or airplane, or a combination of multiple modes of transportation.

LucyRx is an independent, next-generation pharmacy benefit manager (PBM) redefining prescription care. Fueled by innovation and decades of leadership experience, LucyRx delivers better outcomes through its integrated specialty network, formulary marketplace, and next-day home delivery solutions. Powered by its proprietary AI platform, LucyIQ™, the company provides real-time insights that support evidence-based clinical decisions, clear pricing, and exceptional service from U.S.-based pharmacy technicians.

We offer competitive pay and benefits, and are open to discussing compensation that reflects the value you bring to our team.