Title: Administrative Assistant

Classification: Non-Exempt

Department: Corporate

Company Overview

PPG Health  are rapidly growing integrated healthcare organizations serving the Dallas- Fort Worth .Through partnerships with primary care and specialty practices, PPG serve the community with exceptional quality care and access to a wide variety of medical specialties.

Primary Responsibilities:

Executes administrative policies determined by, or in conjunction with, other officials by performing the following duties:

• Manage workflow of assigned tasks daily through proper prioritization; ensuring that deadlines are met and work is correctly completed.
• Implement, and monitor projects as directed by management; seeing the projects are handled through to accurate completion.
• Generate and or prepare various memos, emails, and/or reports as needed with thorough and accurate research, and high-quality presentation.
• Assume responsibility for maintenance of office equipment, including: copy/fax/print machines, postal equipment, beverage dispensers, and other break room/conference room equipment as assigned by management is being seen to correctly and efficiently.
• Help maintain space between management and staff by fielding questions and tasks when appropriate.
• Schedule meetings within facilities’ conference areas, and arrange conference calls as requested by management; maintains an accurate and functional shared spaces calendar for the corporate headquarters.
• Maintain upmost confidentiality at all times.
• Schedule streamlined travel plans for executive staff, guests, and conference attendees as assigned by management; following through with traveler on exact details to assured arrival.
• Maintain office needs by checking inventory and ordering items as needed with the correct approvals in place.
• Respond to all questions and requests for information from inside and outside the organization seeking management approval when necessary.
• Answer incoming calls directing, and assisting each call with outstanding customer service skills.
• Order, deliver, set-up, and take down all approved catering orders in a perfectly timed fashion for meetings set within our conference spaces or executive offices.
• Greet visitors as soon as they arrive and connect them with the appropriate party in a friendly, efficient manner.
• Create and manage both digital and hard copy files of accurate extension and various phone and employee lists.
• Keep waiting areas, breakrooms, bathrooms, conference spaces, and walkways neat, tidy, clear of debris, and in a presentable fashion.

Skills / Requirements:

Necessary skills/requirements to effectively preform duties.

• High school diploma or equivalent.
• Minimum one (1) year in administrative secretarial work.
• Proficient with the full Microsoft Office Suite.
• Ability to analyze and revise operating practices to improve efficiency.
• Exceptional communication skills.
• Service oriented team player.
• Detail oriented and comfortable working in a fast-paced office environment.
• Superior organization and prioritization skills.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.