Overview

We are seeking a highly disciplined and detail-oriented Data Entry Specialist to manage our administrative databases and contractor billing systems. The primary focus of this role is the accurate input, verification, and maintenance of digital records. You will be responsible for ensuring that all operational data—from customer profiles to contractor invoices—is processed with 100% accuracy. This is a critical role for a candidate who thrives in a high-volume environment and takes pride in the integrity of their work.

Duties

• Contractor Billing Entry: Audit and input contractor invoices into the system; verify hours, rates, and deliverables against internal logs before approving for payment.
• Database Management: Perform high-volume data entry into the CRM (e.g., Bigin) and internal spreadsheets, ensuring all customer and project information is current.
• Invoice Reconciliation: Compare contractor billing statements with project data to identify and resolve discrepancies immediately.
• Digital Filing & Documentation: Categorize and upload digital documents, ensuring all billing records are organized for audit purposes.
• Financial Reporting: Use Excel or Google Sheets to compile raw data into weekly reports regarding contractor spend and administrative productivity.
• Clerical Accuracy: Monitor data feeds for errors, perform regular data "cleanses," and respond to internal inquiries regarding record status.

Qualifications

• Precision-Driven: Exceptional data entry skills with a proven track record of high speed and low error rates.
• Analytical Review: Ability to scrutinize contractor invoices and catch inconsistencies that others might miss.
• Software Proficiency: Advanced knowledge of Excel and Google Sheets (specifically data validation, VLOOKUPs, and pivot tables).
• Tech-Savvy: Fast learner with CRM systems and accounting software (QuickBooks experience is a major asset).
• Organizational Mastery: Ability to manage multiple data streams and prioritize urgent billing deadlines.
• Focused & Disciplined: Comfortable performing repetitive data tasks with consistent quality and a self-starting attitude.