Sr. Purchasing Coordinator - Material Supply

Location: Evansville, IN
Reports to: Supply Planning Manager

Department: Operations - Supply Planning
Type: Full Time

SALARY BASED ON EXPERIENCE

About PGP International

PGP International, an ABF Ingredients Company, is seeking a Senior Purchasing Coordinator to join our growing team. This role is based in Evansville, IN, supporting both the Evansville and Woodland, CA manufacturing facilities. If you’re passionate about making a positive impact and thrive in a dynamic environment, we want to hear from you!

Key Responsibilities:

Direct Material Sourcing & Purchasing

• Lead sourcing and purchasing for Food Ingredients  and Packaging.
• Collaborate with Category Leader, Production Planning, Operations, Logistics, Finance, Quality Assurance, and New Product  Development to define specifications and negotiate terms, pricing, delivery, and quality with suppliers.
• Support procurement of indirect items as needed and provide coverage during holidays/vacations.

Order Management & Systems

• Use Microsoft Dynamics (DAX) to establish material requirements, execute purchase orders, expedite orders, and follow up on open orders.
• Communicate order status with internal teams and  train others on DAX functions.
• Coordinate import/export documentation and payments and liaise with relevant agencies as needed (e.g., FDA, Customs, etc).

Supplier Relations & Contracts

• Provide forecasted supply requirements to suppliers.
• Reconcile supplier contracts and agreements.
• Review orders for completeness, accuracy, and compliance.

Logistics & Delivery Coordination

• Coordinate delivery schedules with suppliers and internal logistics to meet deadlines.

Supplier Setup & Strategic Sourcing

• Participate in setting up new suppliers and items.
• Identify and research alternative suppliers to meet strategic needs.
• Use e-sourcing tools (RFPs, RFQs) to identify best value sources of supply

Compliance & Quality

• Work closely with Regulatory & Compliance to approve new vendors.
• Support Quality Assurance, Operations, Regulatory and Finance in resolving quality, delivery, and other vendor issues.
• Maintain open communication with internal customers.

Inventory & Policy Management

• Define and manage optimal inventory levels, considering demand and shelf-life and safety stock levels.
• Reinforce and improve purchasing policies and procedures.
• Maintain master data for items and suppliers (lead times, safety stock, order quantities).

Market Analysis & Continuous Improvement

• Evaluate market and economic conditions; make procurement recommendations.
• Maintain organized files for suppliers and products.
• Foster continuous improvement and excellent customer service.

Safety & Other Duties

• Support and improve safety performance; promptly report issues.
• Attend meetings and perform other tasks as required.

Qualifications  

• Bachelor’s degree in Business, Materials Management, Supply Chain, Engineering, or related field preferred (or equivalent experience).
• 3–5 years’ experience in Purchasing/Inventory  Control/Planning in a production environment, ideally in food manufacturing.
• Experience with international suppliers/imported materials preferred.
• Supply Management certifications (C.P.M., APSM, CPSM) preferred.
• Strong interpersonal and negotiation skills.
• Ability to read and interpret specifications,  product data sheets, and market information.
• Strong mathematical and analytical skills.
• Excellent planning, prioritization, and  communication abilities.
• Proven ability to manage multiple priorities in a dynamic environment.
• Quick learner, able to challenge and improve work processes.