Job   Title:

Development and Administration Coordinator

Location:

Colorado Springs

Department:

Leadership

Reports to:

Chief Executive Officer

FLSA Status:

Non-Exempt   Exempt 

Wage:

$20.00 - $23.00 per hour (DoE)

Employment Type:

Full Time

ROLE OVERVIEW

The Development and Administration Coordinator supports the fundraising and donor engagement efforts of The PLACE (70%) as well as support the CEO and Leadership team in coordinating efforts and record keeping (30%). These efforts are managed through donor database management, gift processing, donor communications, office management, project coordination, and executive support functions, ensuring smooth daily operations and effective communication across departments. This role plays an important part in maintaining accurate donor records, ensuring timely donor acknowledgements, and supporting the administrative systems that strengthen the organization’s efforts.

A key focus of this position will be reviewing, organizing, and improving donor records within the organization’s donor management system to ensure data accuracy and integrity. The Development and Administration Coordinator will also assist with donor communications, donation entry, and administrative tasks that support fundraising and donor stewardship.

JOB SUMMARY 

Core Responsibilities

• Development      Coordination: Support      fundraising efforts by maintaining donor database (currently Bloomerang) processing      gifts, and drafting donor acknowledgment letters.

The Development and Administration Coordinator works closely with the Development Director to maintain organized donor records, support donor engagement, and assist with administrative functions related to fundraising activities. This role will help ensure that the organization’s donor database remains accurate, organized, and usable for development planning and reporting.

• Executive      Support: Manage      complex calendars, coordinate high-stakes meetings, and arrange detailed      travel itineraries for senior leadership.
• Event      & Project Management: Assist      with the logistics for fundraising events, donor cultivation events, and      board meetings, ensuring all materials and follow-up items are managed.
• Reporting      & Analytics: Assist      in the research of prospective donors and prepare statistical reports or      presentations to track progress toward development goals.
• Office      Operations: Assist      in the oversite of daily administrative workflows, assist in managing      vendor relationships, and support expense reporting and budget      tracking. 

WORK ENVIRONMENT 

Employees in this position may work in environments that involve regular interaction with youth and community members experiencing homelessness and other challenging life circumstances. As a result, staff may occasionally encounter situations that involve strong language, substance use indicators (such as drugs or paraphernalia), or other unpredictable behaviors common in community-based service environments.

The PLACE is committed to maintaining a safe workplace and provides staff with safety training, personal protective equipment (PPE), and clear operational protocols to help employees respond appropriately to these situations. Staff are expected to follow all organizational safety policies and procedures, including those outlined in The PLACE’s Emergency Operations Plan. This may include the use of PPE, coordination with supervisors, and involvement of emergency services or law enforcement when appropriate.

PHYSICAL DEMANDS

The physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

This position primarily operates in an office environment and requires frequent use of computers, phones, and standard office equipment. The role may require sitting for extended periods of time as well as occasional standing, walking, and light lifting of office materials.

ACKNOWLEDGEMENT 

This job description is intended to describe the general nature and level of work performed. It is not intended to be a complete list of all responsibilities, duties and skills required of employees performing this job. Furthermore, this job description does not establish a contract of employment. The PLACE may change job descriptions at any time, with or without notice as service needs require.

MINIMUM QUALIFICATIONS  

Education and Experience

• Organizational      Mastery: Ability      to prioritize multiple high-pressure projects simultaneously while      maintaining extreme attention to detail.
• Technical      Proficiency: Expert      knowledge of office software (Microsoft Office, Teams) and specialized      development tools like donor management systems (Bloomerang).
• Discretion      & Judgment: High      capacity for handling confidential information and making independent      decisions in the executive's absence.
• Communication: Exceptional writing and      verbal skills for drafting executive-level correspondence and engaging      with high-net-worth individuals.

Required:

• Bachelors      Degree or equivalent experience required.
• 2+ years      of administrative, database, or office coordination experience.
• Strong      organizational and time management skills.
• Excellent      written and verbal communication skills.
• Ability      to manage and organize large amounts of data accurately.
• Proficiency      with Microsoft Office, Google Workspace, or similar office software.

Preferred:

• Experience      with donor databases or CRM systems (Bloomerang preferred).
• Experience      in nonprofit development, fundraising, or donor relations.
• Experience      managing database cleanup or data organization projects.
• Familiarity      with nonprofit fundraising operations.

Other Requirements

• Successful      completion of background checks.