Description

The Legal Assistant provides high quality administrative support to a managing shareholder lawyer, associates, legal assistants, and other professionals at a leading El Paso law firm in multiple practice areas. The lawyers and professionals work in a team environment to meet Firm/client needs effectively and efficiently. We are a Firm where our people strive to achieve the highest standards of performance and success.

Key Responsibilities Include:

• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.
• Draft routine correspondence, forms, etc. under the supervision of an appropriate lawyer/professional.
• Answer telephone and routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member.
• Assist with the managing lawyer’s calendar by scheduling appointments, client meetings, other meetings (external and internal), hearings, closings, etc.
• Track, organize, and process reimbursements, invoices, and check requests.
• Download, file, and maintain client files and records electronically with state and federal courts and agencies.
• Works and coordinates with client in a courteous and professional manner.
• Track and entire time in the firm billing software (Orion).
• Run conflict checks, open new client matters, draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly.
• Open, prioritize, and distribute mail. Coordinate mailings, deliveries, copying and courthouse filings where appropriate.
• Enter and manage work requests from lawyers.
• Perform routine filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, word processing, accounting, billing, and records.
• Operates highly motivated and independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner.
• Produces a high volume of work assignments in an accurate and timely manner.
• Perform clerical duties for non-legal departments, as needed.

Benefits:

Our Firm promotes a work environment in which individuals have access to the resources they need to be at their best both professionally and personally. A list of just some of the benefits we offer include: generous vacation and sick leave; ten paid holidays per year; time off for bereavement or jury duty; comprehensive medical insurance; disability insurance; tax-advantaged accounts for health care expenses, including HSA; 401(k); profit sharing.

The Firm is an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran, or any other protected class. Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature.

• 1 or more years of experience as a legal secretary (required).
• 2 or more years supporting lawyers and paralegals with administrative or client-related tasks (required).
• Ability to work in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
• Ability to communicate and coordinate in a professional manner with Firm clients.
• Has attained proficiency in all of the core legal administrative assistant functions and has good technical and communications skills.
• Detailed oriented and highly organized.
• Ability to maintain the calendar for a high paced attorney.
• Advanced knowledge of Microsoft Office Suite, include Outlook, Word, and OneDrive.
• Experience with organizing documents or working with a document management system. The Firm currently uses Worldox.
• Excellent verbal and written communication skills and professional demeaner.
• Familiarity with legal terminology and documentation.
• Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present new ideas and findings.
• Ability to work during the Firm’s core business hours 8:30 am to 5:00pm with flexibility for overtime, if needed.
• Strong interpersonal and communication skills along with the ability to work collaboratively within a team.
• Ability to manage and meet deadlines.
• Ability to coordinate with attorneys, legal assistants, and administrative staff.
• Bilingual (English and Spanish) preferred but not required.

Minimum Education:

• High School Diploma or general education degree (GED)
• Bachelor’s Degree (Preferred)