Job Type
Full-time
Description
- Handling incoming and outgoing mail, scanning and distributing to the appropriate personnel.
- Ensuring all FedEx packages are sent.
- Drafting case update emails to clients to be sent by Attorneys and Case Managers.
- Sending Approval Notice Packets and redacted Petitions to clients.
- Assisting in answering phones, directing calls to the appropriate office personnel, and receiving messages in a professional and courteous manner.
- Coordinating and confirming appointments, including scheduling consultations and conference calls and updating event calendars for the Firm and appropriate personnel.
- Preparing Premium Processing Upgrades, EAD/AP Renewal Applications, Withdrawal Applications, and other immigration case work as assigned by Attorneys and Case Managers.
- Sending disengagement letters and post-green card letters to clients.
- Assisting support staff with passport photo printing.
- Supporting Attorneys and legal staff with copying, printing, scanning of files and client documents.
- Generating emails, reports, memos as assigned by Firm Administrator.
- Maintaining client contact lists.
- Providing administrative support to attorneys and legal staff as needed.
- If Receptionist is unavailable will assist in greeting visitors within the office, including setting up meeting rooms.
Requirements
- Strong verbal, written, and organizational skills.
- Willingness to take on added responsibilities and learn new things.
- Ability to show initiative and work as part of a team.
- Attention to detail.
- Ability to multi-task and prioritize.
- Proficient in Microsoft Office and ability to adapt quickly to firm-specific software.
- Excellent time management skills.
- High School degree.
Salary Description
$40,000-$43,000