The Aviation Parts Warehouse Associate is responsible for the accurate handling, inspection, documentation, and shipment of aircraft parts and materials. This position plays a key role in maintaining inventory integrity, ensuring regulatory compliance, and supporting the operational efficiency of the warehouse in line with aviation industry standards. 

Parts Handling & Inspection

• Accurately pull and stage aviation parts for orders and internal requests.
• Inspect incoming and outgoing parts for damage, discrepancies, and airworthiness.
• Document and report any irregularities or non-conforming parts per SOPs.

Documentation & Tagging

• Create and attach appropriate part tags (e.g., trace, serviceable, unserviceable).
• Record part details in inventory systems with accuracy.
• Generate and maintain part history documentation in physical and digital files.

Imaging & Record Keeping

• Take detailed, high-quality photographs of parts for system records and customer reference.
• Ensure proper filing of inspection reports, photos, and certifications.

Packing & Shipping

• Safely and securely pack aviation parts in compliance with industry shipping standards.
• Generate shipping labels, waybills, and tracking documents.
• Coordinate with logistics providers and internal teams to ensure timely dispatch.

Sales & Administrative Support:

• Create and process sales orders in the inventory or ERP system.
• Generate and issue customer invoices in a timely and accurate manner.
• Coordinate with sales and customer service teams to ensure order accuracy and timely fulfillment.
• Assist in updating part numbers, descriptions, and pricing in internal systems as needed.
• Maintain accurate records of all transactions and warehouse documentation.
• Process Improvements
• Continually identify process improvements, develop plans to implement those improvements and communicate those plans to your manager for approval and implementation.

Inventory & Systems

• Create and update spreadsheets and inventory control documents.
• Assist with physical inventory counts and cycle counts.
• Enter data into warehouse management systems (WMS)

Safety & Compliance

• Follow all workplace safety procedures and wear required PPE.
• Comply with FAA regulations and internal SOPs related to aviation parts handling.
• Participate in safety training and maintain awareness of hazards.

Team Collaboration & KPI Support

• Collaborate with cross-functional teams (procurement, QC, sales, shipping).
• Support warehouse KPIs related to order accuracy, turnaround time, and inventory integrity.
• Participate in continuous improvement initiatives.

Workplace Safety:

• Adhere to OSHA and FAA safety standards.
• Ensure compliance with company Safety Management System (SMS).
• Identify, report, and mitigate workplace hazards and unsafe practices.
• Promote a “Safety First” culture among all maintenance and inspection personnel.
• Wear and enforce use of required personal protective equipment (PPE).

Team Support:

• Maintain best practices and a positive working environment with all parties at the worksite.
• Coordinate with other departments to achieve outlined goals.
• Respond to communications (e-mails, meeting requests, Teams messages, etc.) set by team members in a timely and friendly manner.
• Learn Smartsheet’s project management software and take ownership of assigned projects. Aid in the evolution of usage of this platform by spearheading best practices adoption.

• Minimum 1–2 years of experience in a warehouse, preferably in aviation or a regulated industry
• Familiarity with aircraft parts and documentation
• High school diploma or GED required.
• Additional technical training or certifications in logistics or aviation (preferred)
• Forklift certification

Required Behaviors:

• Strong attention to detail and quality.
• Accountability and reliability in performing routine tasks.
• Safety-conscious mindset with a commitment to regulations.
• Flexibility and adaptability in a fast-paced, changing environment.
• Team-oriented with a customer-service attitude.

Hard Skills:

• Proficient in Microsoft Excel and general spreadsheet usage.
• Experience with Warehouse Management Systems (WMS) or ERP platforms.
• Basic knowledge of shipping platforms (e.g., FedEx, UPS, DHL).
• Ability to read and interpret part numbers, tags, and technical documentation.

Specific Soft Skills (examples):

• Strong verbal and written communication
• Critical thinking and problem-solving
• Collaboration and interpersonal skills
• Time management and task prioritization
• Ability to remain calm and focused under pressure

Working conditions

• Warehouse environment with exposure to varying temperatures, noise, and physical activity.
• Frequent use of ladders, carts, and material handling equipment.
• May require occasional overtime, weekend, or holiday shifts based on operational needs

 Physical Requirements

• Ability to lift, carry, push, and pull objects up to 50 lbs. regularly.
• Manual dexterity for tagging, packaging, and data entry tasks.
• Standing and walking for 8–10-hour shifts.
• Use of visual and auditory senses to perform inspections and equipment use
• Must pass an initial and reoccurring fit for duty exam 
• Employment is contingent upon passing an initial pre-employment drug test and participation in the FAA drug and alcohol testing program. 
• Must satisfactorily pass a pre-employment background check.