OVERVIEW 

The WPS Coordinator role facilitates digital asset management and supports workplace systems. Responsibilities include gatekeeping and support of the hub and the server, organizing and managing the storage, access, retrieval, dissemination and preservation of information with a focus on consistency of metadata and timeliness of ingestion of new assets. In addition, this position will support and assist Integration Manager in workflow and systems design and maintenance. 

ESSENTIAL DUTIES AND RESPONSIBILITIES  

• Maintain and standardize asset metadata (taxonomy, tagging, collections) within the Hub  
• Ensure timely and accurate ingestion of new assets  
• Manage asset uploads and organization in Hub/Bynder with excellence customer service to end users and technical trouble shooting when needed 
• Perform routine cleanup and maintenance of assets and collections  
• Maintain organized server folders and files (backup support for WPS Program Manager)  
• Oversee new employee photo process  
• Maintain and update Monday.com boards to ensure consistency and data reliability  
• Create recurring timelines 
• Ensure accuracy, completeness, and standardization of board data  
• Link assets to job numbers and maintain system connections  
• Partner with Integration Manager to improve WPS tools and systems  
• Support WPS team and cross-functional partners as needed 

This job description in no way states or implies that the ESSENTIAL DUTIES AND RESPONSIBILITIES are the only responsibilities of this position. The employee is required to follow any other reasonable instruction and perform any other reasonable duties at the request of the supervisor or other senior management personnel. 

WORK SCHEDULE 

Full time position, in the office on Tuesday, Wednesday, Thursday with option to work remotely Monday and Friday 

SUPERVISORY RESPONSIBILITIES  
N/A 

REPORTS TO  
WPS Integration Manager 

IDEAL QUALIFICATIONS 

• Bachelor’s degree  
• Meticulous data-driven nature and analytical thinking
• Ability to manage time well
• Love of technology and patience for people
• Extreme attention to detail
• Able to work in a fast-paced environment and manage a huge amount of information  

EXPECTATIONS 

• Loves Jesus and desires to spread the gospel and build disciples. 

• Willingness to adapt and be flexible, while working above and beyond expectations. 

• High level of initiative and ability to take a proactive approach to work. 

• Performs job duties on time with excellence. 

Workplace Systems (WPS) Coordinator

In Touch Ministries | Atlanta, GA (Hybrid)

Position Overview

The Workplace Systems (WPS) Coordinator plays a critical role in managing digital assets and supporting workplace systems infrastructure across the organization. This position serves as a central gatekeeper for asset integrity—ensuring that information is organized, accessible, accurate, and consistently maintained across platforms.

This role is designed for someone who thrives on structure, precision, and order. Success requires meticulous attention to detail, a strong internal drive toward organization and data integrity, and the ability to collaborate effectively across teams to support system-wide excellence.

Key Responsibilities

Maintain and standardize asset metadata (taxonomy, tagging, collections) within the Hub

Ensure timely, accurate ingestion of new digital assets

Manage asset uploads and organization in Hub/Bynder, providing excellent end-user support and troubleshooting

Perform routine cleanup and maintenance of assets and collections

Maintain structured and organized server folders and files (backup support for WPS Program Manager)

Oversee and coordinate the new employee photo process

Maintain and update Monday.com boards to ensure data accuracy, consistency, and reliability

Create and manage recurring timelines and workflows

Link assets to job numbers and maintain system integrations

Partner with the Integration Manager to improve WPS tools, workflows, and system design

Collaborate cross-functionally to support team initiatives and operational needs

Note: Responsibilities may evolve as business needs change.

What You Bring

Bachelor’s degree or equivalent experience

Exceptional attention to detail with a data-driven mindset

Strong organizational instincts—you naturally bring order to complexity

High level of motivation toward systems, structure, and efficiency

Proven ability to manage large volumes of information accurately

Strong time management and ability to operate in a fast-paced environment

Comfort with technology and systems, paired with patience in supporting users

Exceptional collaboration skills—you work seamlessly across teams and communicate clearly

Proactive mindset with the ability to anticipate needs and take initiative

Work Schedule

Full-time

In-office: Tuesday, Wednesday, Thursday

Remote: Monday and Friday

Reporting Structure

Reports to: WPS Integration Manager

No direct supervisory responsibilities

Cultural & Organizational Expectations

Demonstrates a personal commitment to the mission of In Touch Ministries

Operates with flexibility, responsiveness, and a willingness to exceed expectations

Approaches work with initiative, ownership, and a commitment to excellence

Executes responsibilities with consistency, accuracy, and timeliness

Who This Role Is For

This role is ideal for someone who:

Notices what others miss and takes pride in getting details exactly right

Finds energy in organizing systems, data, and workflows

Enjoys being the connective tissue between teams, systems, and processes

Values precision, consistency, and operational excellence