Experience

High school diploma or equivalent required
Associate’s or Bachelor’s degree in business, hospitality, or related field preferred
Minimum of two (2) years of purchasing, procurement, or inventory experience preferred
Country club, hospitality, or food & beverage purchasing experience a plus

Job Knowledge, Core Competencies and Expectations

Knowledge of purchasing procedures, inventory control, and vendor management
Ability to negotiate pricing and terms with vendors
Strong organizational and recordkeeping skills
Ability to analyze pricing, usage, and cost trends
Knowledge of basic accounting and invoice processing
Proficiency with purchasing software, inventory systems, and Microsoft Office
Ability to communicate effectively with vendors and internal departments
Knowledge of and ability to perform required role during emergency situations

Job Summary (Essential Functions)

Coordinate purchasing activities to ensure timely, cost-effective procurement of goods and services while maintaining quality standards and supporting efficient club operations.

Job Tasks / Duties

Purchase food, beverage, supplies, equipment, and services according to club policies
Maintain approved vendor lists and manage vendor relationships
Obtain quotes, compare pricing, and negotiate terms as appropriate
Process purchase orders and track order fulfillment
Receive, review, and reconcile invoices with purchase orders and deliveries
Coordinate with department heads to forecast needs and maintain inventory levels
Monitor inventory usage and minimize waste or shortages
Maintain accurate purchasing records and documentation
Ensure compliance with budget guidelines and internal controls
Support audits and financial reporting as needed
Communicate delivery issues or discrepancies to vendors and management
Attend meetings and training sessions as required
Perform other duties as assigned by management

Licenses and Special Requirements

Valid driver’s license (if required for receiving or vendor visits)

Physical Demands and Work Environment

Primarily office-based with occasional warehouse or storage area activity
Ability to lift and move supplies up to 40–50 pounds occasionally
Ability to stand, walk, bend, and reach as needed
Exposure to typical office and receiving dock environments